BURSAR FUNCTIONALITY IN THE
INTEGRATED STUDENT INFORMATION SYSTEM

• 1.0 Purpose
• 2.0 Policy
• 3.0 Definitions
• 4.0 References
• 5.0 Approvals and Revisions

1.0 Purpose

This policy describes the Student Accounts portion of the Integrated Student Information System (ISIS).

2.0 Policy [Top]

ISIS is a computer-based system used to manage certain University receivables, which are primarily centered in Student Financial Services. ISIS records and bills charges, payments, scholarship and fellowship awards, deposits, housing, meal plans, write-offs, and write-ons in the areas of:

	ISIS Ledger
Regular session student tuition and fees, housing and meal charges	--
Summer session student tuition and fee charges	4
Delinquent referred accounts receivable (e.g. parking tickets, library fines)	5
Short-term student loans	6
Telecommunications charges	7
Returned checks	8
UVa Bookstore	9
Division of Continuing Education Centers: Abingdon Richmond Central Virginia Hampton Lynchburg Northern Virginia Roanoke	A B C H L N R

ISIS receives and processes information from the following sources:

• Batch transactions from schools, departments, and activities,
• The Registrar's portion of ISIS,
• The Financial Aid portion of ISIS, and
• The cashiering bank lock box.

ISIS calculates student tuition and fees based on Registrar data.

Other accounting functions provided by ISIS include:

Set-Off Debt Collection (SODC) referral function - past due balances are referred to the State SODC System for collection assistance.

Write-off candidate identification provides management and the Board of Visitors an accurate report for their review and approval.

Revenue distribution of collections for transmittal to FAS accounts.

Payment of scholarship/fellowship credits to the State.

ISIS receivable aging provides management reports for the Bursar's Office as well as other departments and activities (e.g., Alderman Library, Parking and Transportation, Office of Financial Aid to Students, etc.).

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]

       Previous version in effect from 1/1/89 to 3/3/00 available in policy archive.