UNCLAIMED PAYROLL CHECKS

• 1.0 Purpose
• 2.0 Policy
• 3.0 Definitions
• 4.0 References
• 5.0 Approvals and Revisions

1.0 Purpose

This policy describes the general guidelines for handling unclaimed payroll checks.

2.0 Policy [Top]

Unclaimed paychecks must be handled in strict compliance with this Policy and Procedure 4-32.

Unclaimed checks are handled as follows:

• They are retained in the department in a locked storage facility until the third Tuesday following payday.
• On that date, unclaimed checks are returned to the Bursar's Office through the Regional Payroll Distributor.
• The Bursar's Office sends unclaimed check notices to employees and holds the checks for two weeks.
• After two weeks, unclaimed checks are deposited into a safekeeping account.
• After deposit, a new check will be issued only on receipt of a written request to the Payroll Department from the employee.

See also:

Procedure 4-32, "Processing Unclaimed Payroll Checks."

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]