**INACTIVE POLICY**

For Current Policies:
Policy Table of Contents

 


                      UNIVERSITY OF VIRGINIA
           FINANCIAL AND ADMINISTRATIVE POLICIES MANUAL



TITLE:  PROCEDURES AND DOCUMENTATION REQUIRED        POLICY: VI.A.2x
        FOR SPECIFIED CATEGORIES OF EXPENDITURES                   
                                                                   

Purchase Orders

In general, all purchases of materials, supplies, equipment and
services from outside vendors should be initiated by submitting a
Purchase Requisition to Purchasing.

See also Policy VII.A.2, "Purchase of Goods from Outside Vendors."

See also Procedure 7-11, "Preparation of Purchase Requisition."

Purchases (except for items requiring special processing) LESS THAN
$500 may be made by departments without the benefit of a Purchase
Requisition.

See also Policy VII.A.7x. "Types of Purchases Requiring Special
Processing."

See also Procedure 7-12, "Preparing Limited Purchase Orders."

Leases

All University leases of property, whether real or personal, must
be approved in accordance with established policy and procedures.

The assigned Lease Control Number must appear on all Invoices
submitted.

Automated Data Processing

All acquisitions of automated data processing resources must be
approved through Administrative Computing Services and, as
required, the State Department of Information Technology.

See also Policy VII.N.1, "Acquisition of ADP Resources."

The APR (Agency Procurement Request) Approval Number assigned when
approval is granted must appear on all Invoices submitted, and on
all Contract Approval Sheets.

Payments to Consultants

All payments to consultants must be made in accordance with
established policy and procedures.  Checks to pay for consultants
must be mailed to appropriate non-UVA business addresses.

See also Policy VI.A.1, "Disbursements:  General Requirements."

See also Policy VI.A.5x, "Payments to Individuals."

See also Procedure 7-62, "Authorizing Contractual Teaching Services
and Non-Teaching Academic Consulting."

See also Procedure 7-63, "Approving Honoraria."

The Invoice that initiates payment to a consultant must specify the
consul-tant's social security number and home address.  The first
payment made under any consulting agreement must be accompanied by
a copy of the agreement.

Moving Expenses

All payments for moving expenses must be made in accordance with
established policy and procedures.

See also Policy VI.C.1, "Moving Expenses."

See also Procedures 6-30, 6-31, and 6-32.

Each Invoice submitted to pay moving expenses must be accompanied
by a copy of the related Employment Agreement and a Moving and
Relocation Expenses Summary.

Meals Tax

When a meal, catered by a local merchant, is served on a University
site, the University department paying for the catering can claim
an exemption to the City of Charlottesville meals tax.  The invoice
paying for the catering should cite the following reference:

     Article XV of the Code of the City of Charlottesville Section
     10-101 (c).

ISSUED BY:                                                 05/16/88

University Comptroller         6.1.2.1