PAYMENTS TO COMMERCIAL VENDORS

• 1.0 Purpose
• 2.0 Policy
• 3.0 Definitions
• 4.0 References
• 5.0 Approvals and Revisions

1.0 Purpose

This policy describes the general guidelines for making payments to commercial vendors.

2.0 Policy [Top]

All invoices payable to commercial vendors must have the vendor's bill or invoice number recorded in the space provided on the form. To insure proper credit, any vendor-assigned customer number should be entered in the description section. Checks to pay commercial vendors must be mailed to appropriate non-UVA business addresses.

See also:

• Policy VI.A.1, "Disbursements: General Requirements."
• Procedure 6-4, "Preparing Combo Forms."

Note: An individual's failure to adhere to these policies and procedures may result in he/she being held liable for any unauthorized expenditure he/she has made.

Note: Knowingly "splitting" purchases or otherwise circumventing these policies is not in accordance with University policy.

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]