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Policy: VII.B.1

Issued: January 15, 1988

Owner: Director of Printing Services

Latest Revision:



For Current Policies:
Policy Table of Contents


1.0 Purpose

This policy applies to the acquisition of all forms of printing, copying, duplicating, and photography. The purchase of printing, etc. must conform to applicable State and University policies. This policy applies to all departments and to all sources of funds.

2.0 Policy [Top]

Printing is one of the most rigidly controlled commodities normally purchased by State agencies. Adequate lead time must be allowed to meet all procedural requirements prescribed for printing purchases. No deviations can be made from these requirements to compensate for a department's lack of planning. Also, Printing Services normally will not attempt to give telephone quotes. Written specifications should be submitted in advance, and a written estimate will be prepared.

2.1 Graphic Artist Services

Graphic artist services are considered non-professional services. Non-competitive negotiation may be used by Procurement Services to procure these services when they do not exceed $2,000 and are one-time or annual procurement. Every effort is made to rotate these procurement among available sources. If Printing Services cannot satisfy the department's needs, the department should contact Procuement Services. The department needs to inform Procurement Services that Printing Services was contacted.

2.2 Multi-Colored Printing

State procurement regulations limit the use of more than one ink color to certain types of promotional publications and forms and ALL requests for multi-colored printing MUST be in writing and approved by Procurement Services before production.

See also:

Policy VII.C.2, "Types of Purchases Requiring Special Processing."

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]

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