PHASING OUT THE USE OF 15-PASSENGER VANS
This policy has been migrated to the standardized
The following policy has been adopted to promote safety in response
to the serious safety concerns brought to light by the National Highway
Traffic Safety Administration's Research Note of April 2001 entitled
The Rollover Propensity of Fifteen-Passenger Vans and the Commonwealth
of Virginia, Division of Risk Management's advisory of 7/20/01.
2.0 Policy [Top]
Policy on Phasing Out the Use of 15-Passenger Vans
- High School and younger students must not be transported in 12
and 15-passenger vans, or other specialty vehicles not meeting school
- 15-passenger vans may not be purchased or rented, effective immediately.
- On 7/1/04 the use of currently owned 15-passenger vans for passenger
transportation use is no longer permitted.
- Currently owned 15-passenger vans may be used for transporting
passengers until 7/1/04. Strict adherence to the following Best Practices
is required until their use is eliminated.
- Restrictions on van usage:
- Out of town travel is prohibited.
- Drivers may not drive between 9:00 p.m. and 6:00 a.m.
without special permission from the Dean or Department Head.
- Drivers must obey all traffic regulations, not exceeding posted
speed limits, and never to exceed 50mph at any time.
- Allow only trained, certified, and authorized drivers to operate
- Students who are not employees must not operate 15-passenger
vans or trucks.
- Minimum age of driver must be 21 unless the driver has a CDL
or EVOC Certification. Every driver must possess a valid driver's
- Driver must have a minimum of two years driving experience.
- A driver's transcript will reveal no more than one moving violation
within the last 12 months, and the driver will be required to
verify this. Human Resources will perform a driver's transcript
check by request.
- There must be no violations or traffic stops related to alcohol
- Successful completion of the University's 15-Passenger Van
training program and road test, provided by Parking and Transportation,
within the past two years.
- Drivers are responsible for limiting occupants and cargo weight,
inspecting the vehicle prior to leaving the parking site and monitoring
the vehicle for proper operation.
- The last two rows of seats must be removed, and occupants must
be limited to 8. You must further reduce occupants by 1 for every
150 lbs of cargo.
- Any defects must be noted and must be corrected prior to departure.
- Weather conditions must be evaluated and travel must be curtailed
when conditions are hazardous. (This includes but is not limited
to fog, heavy rain, snow, ice, high winds, …etc.)
- All equipment and luggage carried must be secured in a safe
- Trailers and roof-mounted loads are prohibited. Vehicles
must not be overloaded.
- Tires should be properly inflated based on the load carried.
- A cell phone, charged battery and a battery charger must be
provided for each vehicle/trip. Drivers must not use a cell-phone
- Vehicle headlights must be on when driving.
- Drivers must not drive a vehicle that is not operating properly.
- Passengers must adhere to the following rules:
- All passengers must wear seat belts at all times while traveling.
- Alcohol and controlled substances are prohibited.
3.0 Definitions [Top]
4.0 References [Top]
5.0 Approvals and Revisions
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