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Policy: VII.Q.4x2 (inactive)

Issued: March 12, 1992

Owner: Director of Procurement Services

Latest Revision: April 11, 2000



For Current Policies:
Policy Table of Contents


1.0 Purpose

This policy describes the general guidelines for using the services provided by the University's motor pool contract vendor.

2.0 Policy [Top]

2.1 General

It is not mandatory for departments to use the University’s contract for motor pool services. It is strongly encouraged, however, as the motor pool contract offers many advantages, such as:

More information on the University’s motor pool contract can be found on Procurement Services web site at http://minerva.acc.virginia.edu/~pams/css/45.html.

2.2 Vehicle Operators

Vehicle operators must be authorized to use motor pool vehicles. For a vehicle operator to be authorized they must:

2.3 Responsibilities of the Vehicle Operators

Vehicle operators must:

Vehicles will contain a full tank of gas when rented to the University (rental agreement will indicate the amount if less than a full tank). Vehicles should be returned containing the same amount of gas as it contained when the University received the vehicle. The amount of gas in the vehicle when returned to the contract vendor will be noted on the rental agreement and initialed by the University

Limit passengers only to those on official University or State business. Hitchhikers are forbidden.

2.4 Expense Reimbursements

Travel expenses related to operation of a motor pool vehicle, such as fuel, tolls and parking fees, can be reimbursed by submission of a Payment Voucher. See Procedure 6-4, "Preparing the Payment Voucher E-Form."

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]

       Previous version in effect from 3/12/92 to 4/11/00 available in policy archive.

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