**INACTIVE POLICY**

For Current Policies:
Policy Table of Contents

 

                      UNIVERSITY OF VIRGINIA
           FINANCIAL AND ADMINISTRATIVE POLICIES MANUAL



TITLE:  PAYROLL:  GENERAL INFORMATION              POLICY:  XII.A.1x
                                                 
    
The Payroll Department

The Payroll Department is responsible for timely and accurate
payment of salaries and wages and tax withholdings for all
University employees.  (All references within the following
policies apply to the University's Payroll Department in Carruthers
Hall).  Some of the Payroll Department's duties include:

     Pre-auditing and processing all wage and salary input,
     Withholding proper taxes and establishing authorized
     deductions,
     Answering employee and departmental inquiries,
     Collecting and disbursing garnishments, tax liens, and child
     support,
     Issuing earnings statements and W-2's,
     Calculating and paying all fringe benefit bills,
     Calculating and depositing all taxes, and
     Maintaining the Personnel/Payroll System.

Glossary of Payroll Terms

A glossary of payroll terms is provided for guidance and additional
information when using the following policies.  (See also 
Policy XII.Z.1, "Payroll:  Glossary.")

The Personnel/Payroll System

The Personnel/Payroll System (PPY) maintains all detailed payroll,
fringe benefit, and personnel information.  From a payroll
perspective, the system's primary objective is to ensure prompt,
accurate payments to all University employees.  There are fourteen
different payrolls to accommodate the various types of employees.

The PPY system performs all gross-to-net calculations, including
computation of the tax withholdings, and most of the cost
calculations for fringe benefits.

The system affects many other systems in the University (i.e.,
Accounts Receivable System, Financial Accounting System) and it is
a primary source of financial management information.

Holiday Schedules

All employees and departments should be aware of changes in payroll
deadlines and dates due to holidays.  Payroll will forward
information to departmental payroll contacts concerning any
deadline changes.

                                                                   
ISSUED BY:                                                 03/12/92 
Assistant Comptroller for
Accounting Operations          12.1.1