UNIVERSITY OF VIRGINIA
           FINANCIAL AND ADMINISTRATIVE POLICIES MANUAL



TITLE:  PAYROLL:  PAYROLL DISTRIBUTION AND         POLICY:  XII.G.1x
                  EARNING STATEMENT DISTRIBUTION



PAYROLL DISTRIBUTION POLICY 


Direct deposit of paychecks is mandatory for all employees hired on or after 

July 1, 1997 (faculty, classified staff, and wage, including student wage). 

UVA Temps are excluded from the direct deposit requirement. 



Direct deposit is not mandatory for employees hired prior to July 1, 1997.

Employees hired prior to July 1, 1997 who decline to sign up will be required

to pick up paychecks at the Bursar's Office in Carruthers Hall. The Bursar's 

Office is open for paycheck distribution from 8 a.m. to 5 p.m., Monday through 

Friday. Employees will be required to pick up their own checks (i.e., they 

cannot authorize another individual to pick up their checks) on their own time 

(e.g., lunch break, after work, etc).  Picture identification is required.



New classified staff and wage employees will be informed at the time of a job 

offer that sign up for direct deposit is a non-negotiable condition of employment.  

New faculty members will be notified of the direct deposit requirement in the 

faculty handbook. Acceptance of a faculty position constitutes acceptance of all

the terms stated in the faculty handbook, including the direct deposit requirement. 



Exceptions: Any exceptions to this policy must be approved in writing by the 

Executive Vice President and Chief Financial Officer, the Vice President and 

Provost for Health Sciences, or the Vice President and Provost, as appropriate. 




EARNINGS STATEMENT DISTRIBUTION POLICY 


Effective September 1, 1997, the University of Virginia will distribute earnings 

statements through U.S. mail. It is University policy to send earnings statements 

only to an employee's home address, local address, or P.O. Box. Earnings statements 

will not be sent to messenger mail/work addresses. Earnings statements that are 

returned by the U.S. Postal Service as undeliverable will be held for a period of 

two months. After two months, they will be destroyed.


Exceptions: There will be no exceptions to this policy. 


Approved May 31, 1997; ratified by President's Cabinet June 10, 1997



ISSUED BY:                                                 07/01/97 

Assistant Comptroller for

Accounting Operations          12.7.1.1