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Policy: XV.H.1

Issued: February 2, 1998

Owner: University Comptroller

Latest Revision: June 25, 2003



For Current Policies:
Policy Table of Contents


1.0 Purpose

This policy describes the general guidelines for reimbursing health insurance premiums.

2.0 Policy [Top]

2.1 Applicability

This policy is applicable to certain classes of individuals affiliated with the University but does not represent an entitlement for any individual.

Examples of classes of individuals which could potentially be reimbursed for health insurance costs include postdoctoral fellows, and graduate students employed as teaching or research assistants with significant academic responsibilities earning at least $2,000 per academic year.

2.2 Eligibility

Reimbursements can be made for costs of health insurance premiums providing coverage for individuals. Additional costs for family coverage can be reimbursed.

2.3 Limitations

The reimbursement amount is limited to the maximum premium paid by the Commonwealth for family health care coverage under the health care programs available at the University.

2.4 Fund Sources

Reimbursements can be made from any local source of funds, if there are no contrary restrictions applicable to the funds. Under no circumstances may state educational and general, F&A, or sponsored program funds be used for these reimbursements.

2.5 Authorization

The individual department head (or principal investigator in the case of sponsored programs) will determine the eligibility based on available departmental resources.

2.6 Procedures

Individuals will be reimbursed using a Payment Voucher. Payments must be supported by appropriate documentation (canceled checks, premium notices, etc.) which must be submitted by the individual. In no cases will payments be made directly to an insurance provider.

See also:

Procedure 6-101, "Preparing Payment Vouchers"

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]

Previous version in effect from 2/2/98 to 6/25/03 available in policy archive.

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