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Policy: VIII.A.4 |
Issued: January 1, 1989 |
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Owner: Assistant Vice President for Research Administration in the Office of Sponsored Programs |
Latest Revision: March 22, 2007 |
GRANTS AND CONTRACTS - DOCUMENTS TO BE
APPROVED BY THE OFFICE OF SPONSORED PROGRAMS
1.0 Purpose
This policy details the varoius documents that must be reviewed and approved by the Office of Sponored Programs.
2.0 Policy [Top]
2.1 Forms Requiring Approval
Proposal Approval Sheet and Budgeted Cost Sharing Form (SP-10)
See also: Procedure 8-9, "Preparation of Proposal Approval Sheet and Budgeted Cost Sharing Forms".
See also: Procedure 8-9A, "Completing Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions".
See also: Procedure 8-9B, "Completing Sole Source Justification for Research Projects Sub-contract".
See also: Procedure 8-9C, "Completing Drug Study Questionnaire".
Grant and contract proposals
Statements of awards from the sponsors
Letters involving amendment of an award, such as the following, require an SP-23.
See also: Procedure 8-13, "Preparation of Grant and Contract Changes".
Other special requests not covered by the original agreement (SP-23).
See also: Procedure 8-13, "Preparation of Grant and Contract Changes".
Preliminary Award Requests (SP-23).
See also: Procedure 8-13, "Preparation of Grant and Contract Changes".
2.2 Flow Chart for Processing Proposals, Preliminary Account Requests and/or Rebudgeting Requests
Principal Investigator (PI) |
Initiates Proposal |
Department Head |
Approves Proposal for Department |
Research Administrator |
Assists PI and Department Head to prepare and process proposal |
Dean or Director |
Evaluates project technically and fiscally. Approves for the school. |
Office of Sponsored Programs (OSP) |
Reviews proposal for sponsor and University Relations. Gives final University approval. Returns signed proposal for mailing. |
Sponsoring Agency |
Negotiates/Approves/Disapproves. |
OSP |
Reviews and/or negotiates grant/contract for acceptance. Issues Notice of Award. Creates University Account. |
PI |
Initiates research project and expenditure transactions. |
Research Administrator |
Acts as liaison between PI and administrative offices such as Human Resources, Procurement Services, OSP, Facilities Management, etc. |
OSP |
Maintains fiscal control of award. Ensures transactions conform with sponsor and state regulations. Ensures all cash is received and all reports are prepared. |
PI |
Completes research and prepares technical report. |
Sponsoring Agency |
Audits project and records for fiscal compliance. |