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Policy: VIII.C.3

Issued: July 9, 2002

Owner: Office of Sponsored Programs

Latest Revision: July 9, 2002

ASSIGNING PTAEOs TO SPONSORED PROGRAMS

1.0 Purpose

This policy describes how Oracle Award and Project numbers will be assigned for Sponsored Program grants.

2.0 Policy [Top]

The Office of Sponsored Programs based on the Sponsor award criteria will assign oracle Award and project numbers. The first two characters of the award number signifies the type of Sponsor and if it is mapped to a letter of credit account. For example, GC = NIH, GI = Industry, GF = Foundation etc.

1) FDP awards, expanded authority awards and awards without annual budget restrictions will be assigned a single Oracle Award number for the life of the grant. An Oracle Project number will be assigned for the life of each Competitive Segment of the award. The first year of a Competitive Renewal will be assigned a new Oracle Project number and will continue to be in use until the end of that Competitive Segment.

2) Awards with restricted annual budgets will be assigned a single Oracle Award number for each Competitive Segment throughout the life of the award. A separate Oracle Project number will be assigned for each year of this Competitive Segment. The first year of the Competitive Renewal will be assigned a new Oracle Award number, which will continue to be in use until the end of that Competitive Segment.

3) Training Grants will be assigned a new Oracle Award number and a new Oracle Project number for each year throughout the life of the award.

3.0 Definitions [Top]

PTAEO - The University's new charging structure within Oracle (Project, Task, Award, Expenditure Type and Organization)

Oracle Award - The funding source medium used to provide funding for Projects

Oracle Project - An activity or event with a single purpose executed over a specified period of time with a specific funding source ("owned by" by the award) and a predetermined budget.

Competitive Segment - The initial project period recommended for support (up to 5 years) or each extension of a project period resulting from the award of a competing continuation grant that establishes a new competitive segment for the project.

4.0 References [Top]

5.0 Approvals and Revisions [Top]


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