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Policy: VIII.D.2

Issued: December 15, 1986

Owner: University Comptroller

Latest Revision: August 28, 2000



This policy is currently under revision at the University. Although the statements herein reflect enforced policy guidance, please contact the "Owner" listed above if you have questions about how this policy applies to your office. The statements herein are to be used as general guidance until the policy has been revised and added to the University Policy Directory. Thank you.

1.0 Purpose

This policy describes the determination of rates for activities that take place on-grounds or off-grounds.

2.0 Policy [Top]

All activities conducted in facilities not owned by the University are considered off-Grounds. The following information pertains to the determination of whether an off-Grounds or on-Grounds rate is applicable.

Off-Grounds indirect cost rates may apply to a grant or contract only if a portion of the research or operations is performed at a research facility not owned by the University. The off-Grounds research facility may be rented, government- owned or another university. On-Grounds rates apply to projects where data is collected in the field and then brought to the University for "processing", i.e. laboratory analysis, computer analysis, etc.

If a predominant amount of total professional effort is expended at the off-Grounds facility, then the off-Grounds rate may be applied to the entire project. If, conversely, the predominant amount is expended on-Grounds, then the on- Grounds rate should be applied to the entire project. For purpose of this policy, predominant is defined as 50% or greater.

Grant and contract proposals requesting the use of an off- Grounds rate for all or part of a project must include a summary chart of all professional effort showing the amounts to be expended on-Grounds and off-Grounds.

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]

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