Policies Index Comptroller Home UVA Documents Search

Policy: X.A.1

Issued: October 31, 1996

Owner: University Comptroller

Latest Review: April 20, 2005



This policy is currently under revision at the University. Although the statements herein reflect enforced policy guidance, please contact the "Owner" listed above if you have questions about how this policy applies to your office. The statements herein are to be used as general guidance until the policy has been revised and added to the University Policy Directory. Thank you.

1.0 Purpose

This policy describes the general guidelines for maintaining the University equipment inventory.

2.0 Policy [Top]

The University Fixed Assets Accounting Group (Property) of Financial Analysis is responsible for maintaining an accurate record of all inventoriable equipment in the possession of the University. To this end, it reviews all invoices for purchases of equipment to ensure that the equipment is recorded in property records.

To keep the equipment inventory current, departments should promptly notify the Fixed Assets Accounting Group, via the Equipment Inventory Change Request (Form P-1), when departments:

This policy applies to the following classes of equipment:

See also:

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]

Previous version in effect from 10/31/96 to 9/21/04 available in policy archive.

Previous version in effect from 9/22/04 to 4/20/05 available in policy archive.

Maintained by University Comptroller
© 2000 by the Rector and Visitors of the University of Virginia