FUNDING FOR EVENTS THAT RECOGNIZE/APPRECIATE EMPLOYEES

• 1.0 Purpose
• 2.0 Policy
• 3.0 Definitions
• 4.0 References
• 5.0 Approvals and Revisions

1.0 Purpose

This policy describes the general guidelines for funding events that recognize/appreciate employees.

2.0 Policy [Top]

In addition to the Department of Human Resources' Institutional Service Awards program, the University has established a program for recognizing all employees for the purpose of improving moral and supporting team building within University units.

This program allows for the expenditure of up to $5 per fiscal year per salaried employee for staff recognition and appreciation events. Departments employing wage employees may calculate the amount available for events by applying the $5 per year to a base that includes FULL-TIME EQUIVALENT wage employees.

Events held under this program may be receptions, picnics, parties, and other social activities that improve employee morale and support team building. Departments should schedule such events to minimize disruptions in the daily work schedule.

There are certain restrictions under this program, as follows:

• Schools, departments, and units are expected to provide the funding for these events from their own budgets. State or local funds may be used for this program.
• Funds MAY NOT be used to purchase alcoholic beverages under this program.
• All payments processed for employee recognition must site this policy, and must be monitored to ensure that the $5 per person maximum has not been exceeded in a given fiscal year.
• If using State funds for this program, all applicable state policies must be followed.

Records of such employee recognition must be retained according to retention policies applicable to all fiscal records.

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]