UNIVERSITY OF VIRGINIA
FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL
TITLE: APPROVING A STUDENT ORGANIZATION PROCEDURE: 1-9
FUND-RAISING PROJECT
Policy Reference: I.H.1
Form: Student Organization Fund-Raising
Project Approval Form
Obtain Blank Forms From: Fiscal Administrators, page 1.9.8 -
1.9.9.
Forward Completed Forms To: Dean, department head, or
administrative officer
responsible for the area in which
the fund-raising event is to take
place. See list on page 1.9.3.
Purpose
To obtain approval for a fund-raising project for a student
organization.
Instructions
Self-explanatory.
Definitions
"Student Organizations" are defined as all student and related
spousal organizations, and Special Status Groups, whether they are
Contracted Independent Organizations (CIO) or not.
"Fund-Raising Projects" are defined as all activities by student
organizations which involve the collection of money from persons
who may or may not be members of the sponsoring organization.
Provisions
Overall Responsibility
The sponsoring Student Organization assumes all responsibility for
conducting the project in compliance with the policies and
regulations of the University of Virginia (including Policy I.H.1
"Fund-Raising Projects by Student Organizations on University
Grounds.") In addition, the Student Organization will comply with
the provisions of this procedure.
Specific Provisions
All Student Organizations agree to the following provisions and
assume the responsibility for compliance with these provisions in
conducting fund-raising projects on University Grounds.
Relationship Between the Sponsoring Organization and the University
The University is a Virginia corporation and the Student
Organization is not part of that corporation, but rather exists and
operates independently of the University. The Student Organization
is not an agent, servant, or employee of the University, but rather
is an independent organization which manages its own affairs.
Student Organization's Dealings with Third Parties
The Student Organization shall not hold itself out as being part
of, controlled by, or acting on behalf of the corporation which is
the University. The Student Organization shall take affirmative
steps in all of its solicitation, business, and other dealings with
all third parties to explain its relationship with the University.
As one of such steps, the Student Organization shall include the
following statement (or other similar statement approved in advance
by the University) in the Student Organization's letters,
contracts, publications and other such written materials (except
intra-University and intra-Student Organization correspondence):
"Although this organization has members who are University of
Virginia students, faculty, employees, and/or their respective
spouses, thereof, the organization is independent of the
corporation which is the University and which is not
responsible for the organization's contracts, acts or
omissions."
Use of the University's Name and Symbols
The University does not encourage the use of its name as part of
the Student Organization's name, and allows such use only by
Contracted Independent Organizations (CIO) and Special Status
Groups such as the Honor Committee and the Judiciary Committee.
The Student Organization must take whatever steps necessary to
prevent persons and organizations with which it deals from
receiving the impression that the Student Organization is part of,
controlled by, or acting on behalf of the University. CIOs and
Special Status Groups may use the University's name in the form of
"The XYZ Club at the University of Virginia." "The University of
Virginia XYZ Club" is not acceptable and cannot be used.
The Student Organization shall not use any marks, symbols, logos,
mottos or indicia of the University without its express prior
written consent.
See also Policy XV.G.5, "Using the University's Name, Trademark,
Seal, etc. on Products."
Non-discrimination
The Student Organization shall not illegally discriminate on the
basis of race, color, religion, national origin, handicap, sex or
age when determining its membership.
Non-profit Status
The Student Organization affirms that it is a non-profit
organization.
Membership
The membership of the Student Organization must be comprised
completely of students, faculty, staff, and/or their respective
spouses.
Use of University Space
All Student Organization fund-raising projects conducted on
University property will be governed by University regulations on
the use of such space.
See also Policy XV.G.1, "Use of University Resources."
LIST OF INDIVIDUALS AUTHORIZED TO APPROVE FUND-RAISING EVENTS ON
GROUNDS:
BUILDING NAME INDIVIDUAL AUTHORIZING FUND-RAISING EVENTS PHONE #
Aero/Math Dean, School of Engineering and Applied
Science 4-3593
Alderman
Library University Librarian 4-3026
Amphitheater Facilities Coordinator & Dean of Students 4-3203
Bayly Museum Director, Bayly Museum 4-6321
Birdwood
Pavilion Dean, Division of Continuing Education 4-6865
Booker House Director, University Relations 4-3297
Brooks Hall Chairman, Anthropology Department 4-6821
Campbell Hall Dean, School of Architecture 4-7019
LIST OF INDIVIDUALS AUTHORIZED TO APPROVE FUND-RAISING EVENTS ON
GROUNDS:
BUILDING NAME INDIVIDUAL AUTHORIZING FUND-RAISING EVENTS PHONE #
Carruthers Hall Assistant Vice President for Finance and
University Comptroller 4-4294
Chemistry
Building Chairman, Chemistry Department 4-7018
Children's Director, Children's Rehabilitation
Rehab Center 4-5500
Clark Hall Chairman, Environmental Sciences 4-0560
Department
Clemons Library University Librarian 4-3026
Cocke Hall Chairman, Religious Studies 4-6709
Darden School Dean, Graduate School of Business Admin. 4-7481
Dell, The Dean of Students 4-7133
Drama Education Chairman, Drama Department 4-3326
Faulkner House Director, Miller Center of Public Affairs 4-7236
Fayerweather Chairman, McIntire Department of Art 4-6122
Hall
Food Center Assistant Vice President for Business
Building Operations 2-5166
Garrett Hall Dean, College of Arts & Sciences 4-8873
Gilmer Hall Chairman, Biology Department 4-7118
Health Sciences Librarian, Health Sciences Library 4-5444
Hough House Dean, School of Engineering & Applied
Science 4-3593
International Student Activities Building Manager,
International Student Affairs 4-7893
LIST OF INDIVIDUALS AUTHORIZED TO APPROVE FUND-RAISING EVENTS ON
GROUNDS:
BUILDING NAME INDIVIDUAL AUTHORIZING FUND-RAISING EVENTS PHONE #
Jordan Hall Dean, School of Medicine 4-5118
Lambeth Commons Dean of Students 4-7133
Lambeth House Dean, School of Education 4-3332
Law School Dean, School of Law 4-7343
Madison Hall Vice President for Management and
Budget 4-3349
Math-Astronomy Chairman, Mathematics Department 4-4919
Building
Maury Hall Commanding Officer, Navy ROTC 4-0970
McLeod Hall Dean, School of Nursing 4-0063
Mechanical Dean, School of Engineering and Applied
Engineering Science 4-3593
Memorial
Gymnasium and
Intramural
Playing Fields Director, Intramurals 4-3791
Miller Annex Dean, Admissions 4-7751
Miller Hall Dean, Admissions 4-7751
Minor Hall Dean, School of Commerce 4-3176
Monroe Hall Dean, School of Commerce 4-3176
New Cabell Dean, Faculty of Arts & Sciences 4-3389
Hall
Newcomb Hall Dean of Students 4-7133
North Grounds Assistant Vice President for Business
Dining Operations 2-5166
LIST OF INDIVIDUALS AUTHORIZED TO APPROVE FUND-RAISING EVENTS ON
GROUNDS:
BUILDING NAME INDIVIDUAL AUTHORIZING FUND-RAISING EVENTS PHONE #
North Grounds Director, Intramurals 4-3791
Recreation Ctr
Observatory Assistant Vice President for Business
Dining Operations 2-5166
Old Cabell Chairman, Music Department 4-3052
Hall
Peabody Hall Dean of Students 4-7133
Peyton House Dean, School of Education 4-3332
Physics Chairman, Physics Department 4-6794
Building
Primary Care Director, Primary Care Center 4-5269
Center
Printing Associate Director, Printing Services 4-7186
Services
Randall Hall Chairman, History Department 4-3478
Rouss Hall Chairman, Economics Department 4-3178
Ruffner Hall Dean, School of Education 4-3332
Slaughter
Recreation
Building Director, Intramurals 4-3791
Sponsor's Hall Dean, Graduate School of Business
Administration 4-7481
Student
Activity
Building Dean of Students 4-7133
Thornton Hall Dean, School of Engineering and Applied
Science 4-3593
LIST OF INDIVIDUALS AUTHORIZED TO APPROVE FUND-RAISING EVENTS ON
GROUNDS:
BUILDING NAME INDIVIDUAL AUTHORIZING FUND-RAISING EVENTS PHONE #
University
Hall and
Scott Stadium Director, Athletic Programs 4-7155
Varsity Hall Superintendent, Air Force ROTC 4-6832
Wilson Hall Chairman, English Department 4-7071
Wilson Hall
Auditorium Facilities Coordinator 4-3203
Zehmer Annex Dean, Division of Continuing Education 4-6865
Zehmer Hall Dean, Division of Continuing Education 4-6865
ISSUED BY: 07/09/93
Executive Vice President
and Chief Financial Officer 1.9.7