UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL


TITLE:  ORDERING EQUIPMENT TRUST                 PROCEDURE:  10-30
        FUND (ETF) ITEMS                                            
                                                                  

Policy Reference:    X.C.1

Purpose

To provide steps required to order ETF items.

These specific procedures MUST BE followed in the acquisition of
all ETF items.

    Responsibility                           Action                 
   
Dean                        1. Authorizes the various departments
                               to purchase equipment items on the
                               ETF master authorization list.

Department                  2. Completes a CAPPS purchase
                               requisition for an item approved on
                               the ETF authorization list and
                               enters assigned priority number    
                               on the requisition.

           NOTE:  All purchase requisitions for each priority
           number must be submitted together.

           See also Procedure 10-34, "Preparation of Purchase
           Requisition for Equipment Trust Fund (ETF) Items."

                            3. Forwards purchase requisition to the 
                               appropriate Dean's Office.

Dean                        4. Reviews and approves purchase
                               requisition.

                            5. Forwards the CAPPS purchase
                               requisition to:

           Equipment Trust Coordinator
           Department of Financial Analysis,
           Carruthers Hall

    Responsibility                           Action                

Equipment Trust Coord.      6. Reviews CAPPS purchase requisition
                               for completeness and accuracy and
                               verifies that items meet ETF
                               guidelines.

Mgr, Property Acctg         7. Reviews CAPPS purchase requisition
                               for compatibility with University
                               equipment guidelines.

                                                           
Equipment Trust Coord.      8. Approves Purchase Requisition. 
                           8a. If approved, adds VCBA reference    
                               number and ETF stamp to the CAPPS  
                               purchase requisition.

                           8b. If not approved, returns purchase   
                               requisition to the dean with       
                               explanation.

                            9. Forwards CAPPS purchase requisition
                               to Purchasing and Materials
                               Services.  Retains copy.

Purchasing and Mat Srvs    10. Orders item(s) following the
                               Division of Purchases and Supply's
                               regulations and the Virginia Public
                               Procurement Act.

                           11. Issues CAPPS purchase order to
                               vendor.

                           12. Forwards green copy of the purchase 
                               order to Equipment Trust
                               Coordinator.

                           13. Forwards receiving copy of purchase
                               order to address designated by the
                               delivery location code.

Equipment Trust Coord.     14. Adds ETF stamp and VCBA reference
                               number to the purchase order and
                               forwards the departmental copy
                               (green copy) to ordering          
                               department.

                           l5. Retains copy of the purchase order   
                                                                 in
                               pending file.
                                                                    
ISSUED BY:                                                 05/16/88
Department of Financial
Analysis                      10.30.2