Departments must adhere to the following guidelines in controlling
all items purchased through the Equipment Trust Fund.
Terms of the ETF program require the University to exercise a high
degree of control over ETF equipment. All ETF items are owned by
the Virginia College Building Authority (VCBA), a separate State
agency.
To remind users of VCBA's ownership, all ETF asset tags will begin with the letter "E" (for UVA) and "CE" (for UVA Wise). ETF
equipment is expected to be used on-Grounds. When off-Grounds use
is required, ETF items must first be tagged by Property Accounting
to insure proper identification and ownership. The on "Off-Grounds Certification" need to be completed and sent to UVA Fixed Assets (Property) Accounting. State
guidelines prohibit taking ETF equipment outside the Commonwealth
of Virginia.
EACH ETF TAGGED ITEM MUST MAINTAIN ITS ORIGINAL INTEGRITY AS A
FUNCTIONAL UNIT. COMPONENTS OF ETF FUNCTIONAL UNITS SHALL NOT BE
INTERCHANGED WITH ANY OTHER FUNCTIONAL UNITS.
All ETF items are insured in the same manner as University-owned
assets. The University is responsible for all maintenance and
insurance charges for ETF items.
ETF items cannot be cannibalized or disposed of in any
manner. If disposal of an ETF item becomes necessary, please
contact the Equipment Trust Manager (924-4323) for disposition
instructions. If an ETF item is lost, damaged, stolen, returned
for credit or replaced (tagged or not tagged), etc., inform the
Equipment Trust Manager immediately.
End of Activity
