UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  SEEKING REIMBURSEMENT FOR                PROCEDURE:  10-33
        EQUIPMENT TRUST FUND (ETF) ITEMS                            
                                                                  

Policy Reference:    X.C.1

Purpose

To describe the process of seeking reimbursement from Virginia
College Building Authority (VCBA) for ETF items which have been
purchased and paid for by the University.

    Responsibility                           Action                

Dean                        1. Informs Equipment Trust Coordinator
                               of need for reimbursement for ETF
                               items previously received and paid
                               for by the University.

                            2. Forwards to the Equipment Trust
                               Coordinator:

                               A copy of the purchase order,

                               A copy of the vendor's invoice with
                               the voucher reference number and the
                               date paid noted on the copy,

                               A copy of the COMBO form (if not on
                               the CAPPS system),

                               If already tagged, the asset tag
                               number, and

                               Assigned ETF priority number.

Equipment Trust Coord.      3. Receives copies of payment documents
                               from dean.

                            4. Reviews documents and verifies that
                               item appears on the authorization
                               list and meets ETF guidelines.


   Responsibility                           Action                  
               
Equipment Trust Coord.      5. Coordinates with Property Accounting
                               to verify asset numbers and funding
                               sources.

                            6. If approved, assigns and enters a
                               reference number to the payment
                               documents.

                            7. Prepares IDT to reimburse department
                               for equipment expenditures.

                            8. Completes a Requisition and
                               Certification form.

                            9. Forwards payment documents to SCHEV
                               for reimbursement.



                                                                   
ISSUED BY:                                                 05/16/88

Department of Financial
Analysis                      10.33.2