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Procedure: 12-10

Effective: October 18, 2001

Owner: Division of Payroll,
             Human Resources

Latest Revision:

Processing Labor Distribution Cost Transfers

Procedure Steps

Scope | System References | Policy | Responsibility | Distribution | Ownership


This procedure covers entering and approving cost transfers of wages for grant projects.

System References [Top]

Expenditure Batches - Adjusting in GM

Form - Labor Distribution Cost Transfer Request (Word)

Policy [Top]

Payroll is the only office that can approve a cost transfer request.
University payroll policies can be viewed here.

Responsibility [Top]

GM Transaction Specialist

Distribution [Top]

Labor Distribution users

Ownership [Top]

The Division of Payroll, UVA Human Resources is responsible for ensuring that this procedure is necessary, reflects actual practice, and supports University policy.

Procedure Steps [Top]

Departments submit the Labor Distribution Cost Transfer Request electronically to

Payroll will review the request to verify that the cost should be transferred based on the end date of a grant. If payroll determines that a wage distribution was done past the end date of the grant, payroll will adjust the costs in Grants Management via an Expenditure Batch transaction using TSFR for the expenditure type.

Timing: Cost Transfers will be on an ad hoc basis as the departments notify Payroll that an adjustment needs to be done.


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