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Scope
This procedure covers entering and approving cost transfers of wages
for grant projects.
System References [Top]
Expenditure
Batches - Adjusting in GM
Form - Labor
Distribution Cost Transfer Request (Word)
Policy [Top]
Payroll is the only office that can approve a cost transfer request.
University payroll policies can be viewed here.
Responsibility [Top]
GM Transaction Specialist
Distribution [Top]
Labor Distribution users
Ownership [Top]
The Division of Payroll, UVA Human Resources is responsible for ensuring
that this procedure is necessary, reflects actual practice, and supports
University policy.
Procedure Steps [Top]
Departments submit the Labor
Distribution Cost Transfer Request electronically to payroll@virgina.edu.
Payroll will review the request to verify that the cost should be transferred
based on the end date of a grant. If payroll determines that a wage
distribution was done past the end date of the grant, payroll will adjust
the costs in Grants Management via an Expenditure Batch transaction
using TSFR for the expenditure type.
Timing: Cost Transfers will be on an ad hoc basis as the departments
notify Payroll that an adjustment needs to be done.
End of Activity
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