UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  REQUESTING UNIVERSITY KEYS               PROCEDURE:  13-50
                                                                    
                                                                  
Policy Reference:              XIII.E.1

Form:                          Key Request Form (FM Form 1-93) 

Obtain Blank Forms From:       Fiscal Administrators, pages
                               13.50.3-  13.50.4.  Make copies as
                               needed. Or request blank forms from
                               Work Control Division, 982-5877.

Forward Completed Forms To:    Work Control Division
                               Facilities Management
                               575 Alderman Road

Purpose

To request and document the manufacture of University keys under
the University's Master Keyed System.

Instructions

See back of form for instructions.

Procedure

All key blanks and materials are furnished by Facilities
Management.  Submit a Key Request Form when requesting keys.  

USE A DIFFERENT FORM FOR EACH TYPE OF KEY.  Additional copies of
the same key may be requested on the same form.

Key transfers (non-master key) are permitted.  Please inform
Facilities Management immediately.

Responsibility                 Action                              
Requesting Department       1. Completes request form. If
                               needed,contacts Locksmith for
                               assistance at ext. 982-4676.

                            2. Forwards forms to FM for change keys
                               only.

                            3. Forwards form to the appropriate
                               vice-president (master/submaster
                               keys only). 
                               
Approving Authority         4. Reviews for authorization and
                               forwards to University Chief of
                               Police.

Responsibility                 Action                              


University                  5. Approves or disapproves
Chief of Police                and forwards to FM.

Facilities Management       6. Performs required task.

                            7. Informs department, keys are 
                               ready for pickup or delivery.

                            8. Provides Facilities Management Key
                               Issue/Return Destruction Record,
                               Form 2-93.

Person Receiving Key        9. Signs Facilities Management Key
                               Issue/Return Receipt/Destruction,
                               Form 2-93.  

                               See also Procedure 13-51.


NOTE: A master key must be picked up personally by the person
      responsible for its use.  Other keys may be picked up by the
      designated department official responsible for the custody of
      keys.  Master Keys are not transferrable.

      NOTE:     Facilities Management charges for delivery of keys,
                locks, etc.



ISSUED BY:                                                 12/15/94

Chief Facilities Officer
                            13.50.2