UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  PREPARATION OF PETTY CASH                   PROCEDURE:  2-3
        REIMBURSEMENT VOUCHER
                                                                    
                  
Policy Reference:              II.E.2

Form:                          Petty Cash Reimbursement Voucher   
                               (Form DA-02-040, Comp. 7)

Obtain Blank Forms From:       Accounts Payable, Carruthers Hall,
                               924-4365

Forward Completed Forms To:    See page 4.2.4, Fiscal
                               Administrators.  Completed forms
                               must be sent to Accounts Payable,   
                               Carruthers Hall.  This form is to be
                               accompanied by the completed Petty
                               Cash Voucher (A0-002).

See also Procedure 2-2, "Preparation of Petty Cash Voucher."

Purpose

This form is used to obtain reimbursement of petty cash
expenditures chargeable to local, research or State Funds.

Background

Before all petty cash has been expended, the custodian should
submit a Petty Cash Reimbursement Voucher (DA-02-040, Comp. 7) to
Accounts Payable for reimbursement of the fund.  Allow a minimum of
two weeks for reimbursement on State Funds.  In general, a petty
cash fund adequate to the needs of the department should be
reimbursed at least once a month.

Instructions

Note:  See page 4.2.4 for copies required.

The numbered items on the sample form should be completed as
follows:

 1.   Indicate department name.

 2.   Period of time covered by voucher.

 3.   Indicate the initials and last name, followed by the word
      "custodian" and the complete mailing address of the
      custodian.  For example:  "T. Jefferson, Custodian"

 4.   Balance per last Report.  Dollar amount shown in item 8       
       on last report.
                                                                   

RECONCILIATION OF ACCOUNT

 5.   Reimbursement last Report Dollar amount shown in item 7 on
      last report.

 6.   Total                         Add items 4 and 5 together.  

 7.   Amount claimed on this        Total appearing in "Amount
      voucher                       Certified for Payment"          
                                    (item 10).

 8.   Balance in Bank or on Hand    Subtract item 7 from item 6 and 
                                    enter difference here.

9.    Description of articles or services and amount.  All
      expenditures recorded herein must be substantiated by
      attached Petty Cash Vouchers (A0-002) and receipts.  This
      SHOULD be a summary of all like object codes within the same
      University Account Code.  Enter the complete eleven-digit
      University Account Code(s) and the respective amount(s).

10.   Indicate the grand total of all expenditures.

11.   LEAVE BLANK.  THIS CERTIFICATION SPACE IS RESERVED FOR USE BY
      ACCOUNTS PAYABLE.  DO NOT WRITE IN THIS AREA.


                                                                   
ISSUED BY:                                                04/05/94 

Accounts Payable