Procedure: 3-1

Effective: September 10, 2001

Owner: University Budget Office

Latest Revision: April 5, 2002

Scope

This procedure covers requesting new awards of a type that is monitored by the University Budget Office:

SA - State Auxiliary	LA - Local Auxiliary
SE - State ETF	LC - Local Chair
SG - State General	LG - Local General
SR - State Restricted	LO - Local Other
SS - State Sales & Services	LS - Local Sales & Services

This procedure does not cover requesting other types of awards, nor does it cover creating new awards .

System References [Top]

Financial and Administrative Procedure 3-2 "Preparation of Request for Installment Creation or Modification".

Policy [Top]

See University Policy III.A.1 "Budgeting and the Budgeting Process"

Responsibility [Top]

The Award Manager is responsible for preparing a request for the creation of a new award.

Distribution [Top]

Award Manager
University Budget Office (GM Setup Specialist)

Ownership [Top]

The Director of the University Budget is responsible for ensuring that this procedure is necessary, reflects actual practice, and supports University policy.

Procedure Steps [Top]

This activity is performed whenever an award installment, of a type that is monitored by the University Budget Office, (UBO), needs to be created or modified.

Award Manager

1. The award manager submits a form to the UBO to request the creation of a new award. Complete the "Request for New Award" form, available as an Excel workbook, on the University Forms Directory.

2. If your department procedures require additional approval for creation of a new award, obtain that approval.

3. Submit the request form to the University Budget Office as an e-mail attachment. Send your request to: budget-new_award@virginia.edu

4.  To create an installment for the new award, see Procedure 3-2 Preparation of Request for Installment Creation or Modification (ICOM) for Awards.

University Budget Office

1. Review request and resolve any questions with the originator.

2. When all issues and questions have been resolved, create or modify the award using Oracle procedure "Creating and Revising an Award".

3. Notify the originator that the award has been created and supply the new award number.

End of Activity