UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  PREPARATION OF DEPOSIT/RECEIPT FORM       PROCEDURE:  4-11

                                                                   

Policy Reference:              IV.D.1 

Form:                          Deposit/Receipt Form (UT-48) or (UT-
                               18)

Obtain Blank Forms From:       University Bursar's Office, Cashiers
                               Section, Carruthers Hall, 924-4262

Forward Completed Forms To:    University Bursar's Office, Cashiers
                               Section, Carruthers Hall

Purpose

Used to deposit cash (currency, coin, and checks) with the
University Bursar's Office.

NOTE:  Endorsement must appear within the first 1 1/2 inches of the 
      check's trailing edge.

See also Procedure 4-13, "Endorsing Checks."

Instructions

The numbered items on the sample form should be completed as
follows:

 1.   Enter complete department name and mailing address.

 2.   Enter departmental transmittal number, date of preparation,
      and NAME OF INDIVIDUAL ACTUALLY PREPARING THE FORM. 
      (Deposit/Receipt forms should be numbered consecutively by
      department beginning with number "1" at July 1 of each fiscal
      year.)

 3.   Enter TOTAL amount of checks and money orders, currency and
      coin, and the TOTAL amount of all cash items included in the
      entire deposit.

 4.   Description of cash items included in deposit.

 5.   These spaces are reserved for use by the Bursar's Office and
      are to be left blank.

 6.   Enter the complete 11-digit University Account Code(s).

 7.   Enter a description of the funds being deposited.

 8.   Enter the amount credited to each University Account Code.
                                                                   
 9.   This section may be used to identify a unique number or name
      to assist the department with account reconciliation.

10.   THIS FIELD MAY BE USED ONLY WITH PRIOR APPROVAL BY THE
      DEPARTMENT OF FINANCIAL ANALYSIS AND PLANT ACCOUNTING.

11.   Enter the page number, the total amount listed on the page,
      and the total amount of all pages.



                                                                   
ISSUED BY:                                                 01/01/89

University Bursar             4.11.1