UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  PROCESSING UNCLAIMED PAYROLL CHECKS       PROCEDURE:  4-32 

                                                                    
        
Policy Reference:    

Note:  Checks for deceased employees are classified as unclaimed
checks and must be returned to the Bursar's Office.  Please attach
a note of explanation.

    Responsibility                        Action                    


Bursar's Office, Check    1.   Stamps each payroll envelope with
Distribution Section          a return date, which is usually the   
                              third Tuesday after payday.

Departmental Payroll      2.   Holds paychecks available for
Distribution Officer          employee pickup in the department     
                              UNTIL THE RETURN DATE.

                          3.   On the return date, completes the 
                               appropriate sections of the Payroll 
                               Transmittal Form (UT-192).

See also Procedure 4-33, "Preparation of Payroll Transmittal Form
(UT-192)."

                          4.   Places the Payroll Transmittal Form
                               (UT-192), corresponding checks and
                               Check Receipt Lists in a payroll
                               envelope.

                          5.   Delivers payroll envelope to the
                               Regional Payroll Distributor from
                               which it was received between 8:00
                               a.m. and 9:00 a.m. on the date
                               stamped on the envelope.

Regional Payroll 
Distributor               6.   Delivers payroll envelopes
                               containing returned checks to the
                               University messenger who picks up
                               locked payroll bags between      
                               10:00 a.m. and 11:00 a.m. each
                               Tuesday.

See also Procedure 4-28, "Duties and Responsibilities of Regional
Payroll  Distributors."


    Responsibility                         Action                

Check Distribution 
Section, Bursar's Office  7.   Makes payroll checks available for
                               employee pickup by 8:15 a.m. on the
                               day following the return date.

                          8.   Sends unclaimed check notices to
                               employees.

                          9.   Holds unclaimed checks for two
                               weeks.

                          10.  After two weeks, deposits unclaimed
                               checks into a safekeeping account.

Employee                  11.  For checks that have been deposited
                               into the safekeeping account,
                               forwards a written request that a
                               new check be issued to the    
                               Payroll Department in Carruthers
                               Hall.  TEN WORKING DAYS ARE REQUIRED
                               TO ISSUE A NEW CHECK.



                                                                   
ISSUED BY:                                                 07/17/89

University Bursar             4.32.2