UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  PREPARATION OF PAYROLL TRANSMITTAL        PROCEDURE:  4-33
        FORM (UT-192)                                              
                                                                    
                                
Policy Reference:              

Form:                          Payroll Transmittal Form (UT-192)

Obtain Blank Forms From:       Forms are distributed by the Check
                               Distribution Section of the Bursar's
                               Office as part of the payroll
                               distribution/process.

Forward Completed Forms To:    Regional Payroll Distributor in
                               payroll envelopes with Check Receipt
                               Lists and any unclaimed checks.

Purpose

To document transfer of payroll checks from Check Distribution
Center to Departments and back again.

Instructions

The numbered items on the sample form should be completed as
follows:

                              Part 1

Completed by Check Distribution          1.   Current Date. 
Section before release of Payroll.
                                         2.   Initials of clerk     
                                              transmitting payroll.

                                         3.   Number of checks sent 
                                              to department.

                                              (Check pay type.)
                              Part 2

Completed by Departmental Payroll        4.   Current date. 
Distribution Officer on receipt 
of checks.                               5.   Payroll Distribution  
                                              Officer's Signature.  
                                              INITIALS OR STAMPED   
                                              SIGNATURES ARE NOT    
                                              ACCEPTABLE.

                                         6.   Number of checks      
                                              received.

                                         7.   Telephone number of   
                                              person receiving      
                                              checks.

                              Part 3

Completed by Departmental                8.   Return date.
Payroll Distribution Officer
when returning checks AND                9.   Payroll Distribution
check Receipt Lists.                          Officer's signature.  
                                              INITIALS OR STAMPED   
                                              SIGNATURES ARE NOT    
                                              ACCEPTABLE.

                                         10.  Number of checks
                                              being returned. 
                                              Enter "NONE" if
                                              appropriate.

                                         11.  Telephone number.

                                         12.  Names of employees
                                              whose checks are
                                              being returned.

                                         13.  Check numbers being
                                              returned.

                                         14.  Amounts of checks
                                              being returned.

                              Part 4

Completed by Check Distribution          15.  Current date. 
Section after return of Payroll.
                                         16.  Signature of clerk
                                              receiving returned
                                              payroll.

                                         17.  Number of checks
                                              received.

                                         18.  Difference in check
                                              count,if any.

                                              NOTE:  All
                                              differences in check
                                              counts will be
                                              resolved or     
                                              investigated.


                                                                   
ISSUED BY:                                                 07/17/89

University Bursar             4.33.2