UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  PREPARATION OF REGIONAL PAYROLL           PROCEDURE:  4-34
        DISTRIBUTION LIST                                          
                                                                   

Policy Reference:              

See also Procedures:           4-30 through 4-33

Form:                          Regional Payroll Distribution List
                               (UT-184)

Obtain Blank Forms From:       Forms are distributed by the Check  
                               Distribution Section of the Bursar's
                               Office as part of the payroll
                               distribution.

Purpose

To provide an audit trail documenting the flow of payroll envelopes
from the Check Distribution Section of the Bursar's Office to the
Regional Payroll Distributors and then to the payroll departments. 
This form is also used to document the return of unclaimed payroll
checks.

    Responsibility                          Action                

Bursar's Office, Check     1.  Completes at least one form for each
Distribution Section           Regional Payroll Distributor.

                               A.  Distributor's location.

                               B.  Distributor's identification     
                                   number.

                               C.  Pay date.

                               D.  Check pay type.

                               E.  Total number of payroll
                                   envelopes enclosed in payroll
                                   bag.

                               F.  Person packing envelopes.

                           2.  Completes one line for each payroll 
                               department.

                               G.  Home department code.

                               H.  Home department name.

                               I.  Number of payroll envelopes.


    Responsibility                          Action                 

                           3.  Retains pink copy.

Bursar's Office, Check     4.  Places white and yellow copies of
Distribution Section           form in payroll bag with envelopes.

Regional Payroll           5.  Person unpacking bag signs at (J) to
Distributor                    verify that the total number of      
                               envelopes sent was received.

                           6.  Presents form to Departmental
                               Payroll Distribution Officer when
                               envelopes are picked up.

Departmental Payroll       7.  Signs form at (K) when picking up
Distribution Officer           envelopes.
                           8.  Enters number of envelopes being
                               returned to Regional Payroll
                               Distributor at (L).

                           9.  Signs at (M) when returning
                               envelopes.

Regional Payroll          10.  Signs at (N) when envelopes are
Distributor                    received from departments.

                          11.  Enters the number of envelopes
                               returned by each department at (O).

                          12.  Enters the total number of envelopes
                               being returned to the Bursar's
                               Office at (P).

                          13.  Signs name at (Q).

                          14.  Retains yellow copy.

                          15.  Places white copy in payroll bag.

Bursar's Office, Check    16.  Signs form at (R) when receiving
Distribution Section           envelopes. 

                          17.  Retains white copy in file.


                                                                   
ISSUED BY:                                                 07/17/89

University Bursar             4.34.2