| Responsibility |
Action |
| |
|
| Department |
- Makes finance/purchase decision.
- Completes purchase requisition (and DIT forms, if necessary). Also states estimated
cost of equipment and term of financing desired (3, 4, or 5 years).
- Forwards purchase requisition to Purchasing.
States that financing is pending.
Retains copy.
- Completes "Request for Treasury Board Equipment Financing" form.
- Forwards Request form and copy of purchase requisition to Investment & Tax Services.
|
| |
|
| Investment & Tax Services |
- Reviews request for Treasury financing. Informs department of recommendation.
- Forwards purchase requisition to Treasury Board for review.
|
| |
|
| Treasury Board |
- Reviews request.
- If approved, informs Investment & Tax Services. Forwards necessary forms.
|
| |
|
| Investment & Tax Services |
- Informs department and Purchasing of approval by noting approval and reference number
on purchase requisition form.
- Completes items 1-3 of "Acceptance Certificate."
- Forwards copies of both Acceptance Certificate and purchase requisition to appropriate
Property Accounting Office.
|
| |
|
| Purchasing |
- Issues approved purchase order to vendor. Includes reference number in remarks section
of purchase order.
|
| |
|
| Department |
- Upon delivery, forwards receiving report to appropriate Accounts Payable.
- Inspects equipment. Forwards inspection report to appropriate Accounts Payable.
- Forwards copies of both the vendor's invoice and inspection reports to:
- Accounts Payable,
- Investment & Tax Services, and
- Property Accounting.
|
| |
|
| Property Accounting |
- Tags equipment.
- Completes items 4-9 of Acceptance Certificate. Forwards copy to Investment & Tax Services.
|
| |
|
| Investment & Tax Services |
- Completes required certificates.
- Forwards copies of certificates and payment verification to Treasury Board.
|
| |
|
| Treasury Board |
- Forwards documentation to bank.
|
| |
|
| Bank |
- Issues check to University for full payment.
|
| |
|
| Treasury Board |
- Forwards to Investment & Tax Services:
- Copy of Payment Schedule Certificate
- An abstract of the Master Lease Agreement.
|
| |
|
| Investment & Tax Services |
- Forwards to department and to Investment & Tax Services a copy of Payment Schedule Certificate.
|
| |
|
| Bank |
- Issues monthly invoices to Investment & Tax Services.
|
| |
|
| Investment & Tax Services |
- Makes installment payments.
- Directly charges departmental accounts for principle and interest.
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