Procedure: 8-11

Effective: July 1, 2001

Owner: Office of Sponsored Programs

Latest Revision: June 11, 2008

Scope

This statement is provided to all departments for use as a guideline in determining the appropriate University officials, and their correct titles and addresses, to be cited on grant and contract proposal documents. Use of the following will benefit both the sponsor and the University by expediting the flow of necessary administrative correspondence.

This statement applies to all grant and contract documents and administrative correspondence related thereto at the University of Virginia.

Where To Obtain Further Information:

Because of the variation in sponsor requirements, there will occasionally be a request for something in addition to the following listing. When in doubt, call the Office of Sponsored Programs for assistance, 924-4271

System References [Top]

Policy [Top]

Policy VIII.A.1, "Grants and Contracts: Definition, Solicitation, Clearance and Acceptance"

Ownership [Top]

The Assistant Vice President for Research Administration is responsible for ensuring that this procedure is necessary, reflects actual practice, and supports University policy.

Procedure Steps [Top]

Checks

All sponsored program checks should be made payable to the University of Virginia and forwarded to the Office of Sponsored Programs, P. O. Box 400195, Charlottesville, VA  22904-4195.

Official Addresses

Use as indicated.

1.  NAME AND TITLE OF PERFORMING INSTITUTION:

University of Virginia
P.O. Box 400195       
Charlottesville, Virginia  22904-4195

NOTE:  Normally used only on grant proposals.

2.  CORPORATE TITLE OF THE INSTITUTION:

The Rector and Visitors of
The University of Virginia
P.O. Box 400195
Charlottesville, Virginia 22904-4195

NOTE:  REQUIRED ON ALL CONTRACTUAL TYPE AGREEMENTS.               

3. NAME, TITLE, ADDRESS AND TELEPHONE NUMBER OF PRINCIPAL OFFICER AUTHORIZED TO SIGN FOR THE INSTITUTION (Administrative official to be notified if award is made):

Gerald J. Kane
Director of Grants and Contracts
University of Virginia
P. O. Box 400195
Charlottesville, Virginia 22904-4195
(434) 924-4270
gjk5y@virginia.edu

NOTE:  Same name should be shown if the application calls for the name and signature of the CHIEF FISCAL OFFICER.

NOTE:  ALL POSTAWARD LETTER REQUESTS FOR SPONSOR APPROVED AMENDMENTS SHOULD BE PREPARED FOR SIGNATURE BY THE DIRECTOR OF GRANTS AND CONTRACTS, OFFICE OF SPONSORED PROGRAMS.

4.   NAME, TITLE, ADDRESS AND TELEPHONE NUMBER OF INDIVIDUAL AUTHORIZED TO PERFORM BINDING CONTRACT NEGOTIATION:

Mr. Gerald Kane
Director of Grants and Contracts
Office of Sponsored Programs
University of Virginia
P. O. Box 400195
Charlottesville, Virginia 22904-4194
(434) 924-4270
gjk5y@virginia.edu

NOTE:  Should also be shown if the application calls for the individual to be contacted for additional information.

5.  ADDRESS TO WHICH SPONSORED PROGRAM CHECKS SHOULD BE SENT:

University of Virginia
Office of Sponsored Programs
P. O. Box 400195
Charlottesville, Virginia 22904-4195
(434) 924-4270

NOTE:  (Checks should be made payable to the UNIVERSITY OF VIRGINIA)

6. ALTERNATIVE - IF A NAME IS REQUESTED:

University of Virginia
OSP - Attn:  Vonda T. Durrer
P. O. Box 400195
Charlottesville, Virginia 22904-4195
(434) 924-4270
vd9k@virginia.edu

7a. NAME, TITLE, ADDRESS AND TELEPHONE NUMBER OF OFFICER AUTHORIZED TO SIGN PROPOSALS FOR THE INSTITUTION IN THE SCHOOL OF MEDICINE (Official signing for Applicant Organization; Note that Notification of Awards should be made to the person named in Number 3 above):

Stewart Craig
Interim Director, Research Administration
School of Medicine
University of Virginia
P.O. Box 400195
Charlottesville, VA 22904-4195
(434) 924 8426
spc4bj@virginia.edu

8.   MISCELLANEOUS ADDRESSES - such as, MAILING ADDRESS OF    PERFORMANCE SITE (as distinct from institution):

General Rule - "University of Virginia," followed by appropriate departmental designation.  If name is required, place on first  line of heading as illustrated in the third example.

University of Virginia
Department of Surgery
School of Medicine
Charlottesville, Virginia  22908

University of Virginia
Department of Biology
Charlottesville, Virginia  22903

Mr. John A. Doe
University of Virginia
School of           
Charlottesville, Virginia   22903

End of Activity