UVA Financial & Administrative Procedure

Procedure: 8-33	Effective: December 1, 2003
Owner: The Vice President for Finance and the Vice President for Research and Graduate Studies	Latest Revision:

Disability Leave and Research Grants

Procedure Steps

Scope

This procedure covers the correct allocation of pay to research personnel on disability leave.

System References [Top]

Policy [Top]

Distribution [Top]

Research Personnel
Research Administrators
Payroll Personnel

Ownership [Top]

The Vice President for Finance and the Vice President for Research and Graduate Studies are jointly responsible for ensuring that this procedure is necessary, reflects actual practice, and supports University policy.

Procedure Steps [Top]

Disability charges to grants should be handled in the same way as they are processed in regard to other sources of funding. The disability payment should therefore be charged to the same source(s) as was the case before the onset of the disability. Disability should be charged to awards just as if the employee had not taken disability – if there were plans and budget for the employee to work on the award, then the disability should be charged to that award.

If a sponsor disallows use of its funds to cover such a leave, an alternative source of funds should be found within the academic unit. There is no central pool for salary relief. Non-sponsored programs funds may be used to pay the disability that would otherwise be charged to the sponsored program award. These funds must be obligated as voluntary cost share.

The supervisor of an employee on disability should take steps to ensure that work objectives are met, regardless of the source of funding. However, if the objectives or terms of a sponsored program award cannot be met due to the disability, the Principal Investigator should report the situation to the sponsor via the University’s SP-23 process and in consultation with the relevant Program Officer and Grants Officer.

End of Activity