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Scope
This procedure covers forms used by principal investigators/program
directors to provide summary information and approval action in processing
proposals through the University to the sponsor.
System References [Top]
Proposal Approval Sheet (Form SP-10) and Budgeted Cost Sharing Sheet
(Form SP-10A)
Please refer also to Procedure 8-9A, "Completion
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion Lower Tier Covered Transactions."
See also Procedure 8-9B, "Completing Sole Source
Justification for Research Project Subcontracts."
See also Procedure 8-10, "Computer Cost Recovery."
See also Procedure 11-1, "Processing Faculty
Overload Responsibilities for Supplemental Compensation."
Policy [Top]
Grants and Contracts: Definition, Solicitation, Clearance and Acceptance
-- Policy VIII.A.1
Responsibility [Top]
Principal Investigators/Program Directors are responsible for completing
proposal approval sheets prior to forwarding the proposal for processing.
The Research Administrator is responsible for obtaining appropriate
clearances from the offices outlined below.
Distribution [Top]
Principal Investigator/Program Director
Research Administrator
Ownership [Top]
The Assistant Vice President for Research Administration is responsible
for ensuring that this procedure is necessary, reflects actual practice,
and supports University policy.
Procedure Steps [Top]
This activity is performed as part of the proposal preparation process,
and the form is used as a cover sheet with the proposal and forwarded
to the research administrator for processing.
Responsibility
- Obtain blank forms from Fiscal Administrators, Research Administrators
or the Office of Sponsored Programs, Carruthers Hall.
- The proposal approval sheets should be completed in their entirety
prior to forwarding the proposal for processing. In Part II of the
form, "Information to Center Administrators," there are certain listed
conditions which require approval of specific University offices WHEN
APPLICABLE. This approval is required to enable proper clearance from
state agencies in the solicitation of grants and contracts.
- The research administrator will ensure appropriate clearances have
been obtained from the following offices before submitting any proposals.
Early contact and submission of all supporting information to the
appropriate office will speed program approvals.
NOTE: Inter-school programs require approvals from all participating
schools' administrative channels.
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Program or Expenditure
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Responsible Officer
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| Rental, Renovation, Construction or Purchase of
Space |
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Assistant Vice President, Physical Plant
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Office to contact: Assistant
Vice President for Physical Plant
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| New Program - Degree, Off Campus, etc. |
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Vice President and Provost
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Office to contact: Vice President
and Provost
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| Acquisition or Rental of Data Processing Equipment
or Services |
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Director of Procurement Services
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Office to contact: Purchasing and Material
Services
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Lease or Purchase of Telecommunication Equipment
or Facilities
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Director of Procurement Services
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Office to contact: Purchasing and Material
Services
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| Computer Cost Recovery |
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Assoc Provost for Research
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Office to contact: Associate Provost
for Research
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See also Proc. 8-10, "Computer Cost
Recovery"
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| Faculty Overload |
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School Dean
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Office to contact: Dean of the School
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See also Proc. 11-1, "Processing
Faculty Overload Responsibilities for Supplemental Compensation."
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- Completed forms (original only) should be used as cover sheets with
the proposal and forwarded with the proposal to the research administrator
for processing.
End of Activity
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