UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL
 
  
TITLE:  COMPLETING SOLE SOURCE JUSTIFICATION      PROCEDURE:  8-9B
        FOR RESEARCH PROJECT SUBCONTRACTS                          
                                                                   
 
Policy Reference:              VIII.A.4
Form:                          Sole Source Justification Research
                               Project Subcontract
 
Obtain Blank Forms From:       Fiscal Administrators, page 8.9.13 -
                               8.9.14.  Make copies as needed.
 
Forward Completed Forms To:    Completed forms should be attached
                               to the proposal approval sheet and
                               forwarded to the research
                               administrator for processing.
 
Purpose
 
To obtain a sole source justification for subcontracts in excess of
$10,000 from a private source.
 
Background
 
Occasionally, work to be performed under a grant or contract is
subcontracted to a college or university, to a commercial vendor,
or to a governmental agency.  When the subcontract is in excess of
$10,000 with a PRIVATE source that is not named in UVA’s proposal 
to the sponsor, including a private college or university, the 
Virginia Public Procurement Act applies, and the subcontract becomes 
a sole source procurement which must be approved by Purchasing and 
Materials Services.
 
The Office of Sponsored Programs (OSP) and Purchasing and Materials
Services have developed this procedure to be used by departments in
preparing these special sole source justifications.
 
This form should be submitted to OSP with the proposal package. 
OSP will forward it to Purchasing and Materials Services for review
and posting, if the proposal is funded.
 
This procedure will not cause any time delay in finalizing the
subcontract.
 
Form Completion Instructions
 
Self-explanatory.
 
 
ISSUED BY:                                                 08/01/92
 
Chief Contracting Officer
and Dir, Sponsored Programs    8.9.11