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Financial Reviews & Reconciliations

The references on this page have been collected to support the "Financial Review and Reconciliation" course developed as a collaborative effort by the Finance Usability and System Solutions (FUSS) Team, Financial Administration, and the Office of Sponsored Programs (OSP). These references are applicable for anyone responsible for performing the monthly accounting reconciliation process. To view the course abstract, Click the link below, enter the keyword "Reconciliation" and click on Search. http://www.web.virginia.edu/DOTWeb/searchoffering.cfm

For more information on this and other financial processes and procedures, visit the University Comptroller's 'Business and Finance Learning Center.'

Financial and Administrative Policies

Financial and Administrative Procedures

Standard Reconciliation Forms

  • Standard Expenditure Project Reconciliation Form

  • This workbook is provided as an aid for reconciling GM expenditure project activity. This form may not be
  • applicable to all projects and its use is not required.

  • Standard Revenue Project Reconciliation Form

  • This workbook is provided as an aid for reconciling GL revenue project activity. This form may not be
  • applicable to all projects and its use is not required.

  • Standard Cash Reconciliation Form

  • This workbook is provided as an aid for reconciling GL project activity where the project is being managed
  • on a cash basis. This form may not be applicable to all projects and its use is not required.

Records Retention Requirements

  • University Records Retention and Disposition Policy

  • This policy describes the general guidelines for retention and disposition of official University records.

  • Records Management at the University

  • This site describes the maintenance of currently-active, administratively useful public records; the disposition
  • of public records that no longer serve administrative, legal, fiscal, or historical purposes; and the preservation
  • of those records that have historical value or that must be preserved by law or for other reasons.
  •  
  • Health Services Center Record Retention Policy contact:
    John Redmond, Administrative Services: 982-3452 or
    Abraham Segres, Risk Management: 924-5595

Office of Sponsored Programs Resources

  • Cost Accounting Guidelines

  • This PDF document establishes the guidelines which must be followed when spending Federal funds on
  • research projects.

  • Cost Transfer Procedure

  • This procedure offers guidance for processing cost transfers (including retroactive transfers) which affect
  • Sponsored Program Projects and Awards.

Troubleshooting Resources

Related Activities

  • Processing Revenue

  • This interactive web page provides information about the steps involved and the offices responsible for
  • receiving revenue and making that revenue available for spending.

  • Managing Petty Cash

  • This document sets forth University policy for establishing, managing, reimbursing, and closing petty cash
  • and change funds.

  • Use of the University Purchasing Card

  • This policy describes the general guidelines for using the University Purchasing Card. The University
  • Purchasing Card is also sometimes referred to as the "Corporate Purchasing Card," the "P-Card," the
  • "Procurement Card," the "UPC," and the "AMEX Card."

  • Use of the University Travel Card

  • This policy describes the general guidelines for use of the University Travel Card.

Other Resources