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How the SAP Policy Works

This page provides detailed examples of each component of the satisfactory academic progress policy as well as the evaluation process. It is intended to demonstrate the relationship between a student’s academic performance, his/her satisfactory academic progress status and financial aid eligibility. Students are encouraged to become familiar with the satisfactory academic progress policy in order to best understand the examples provided below.

Examples of the following components of the SAP policy are:

  1. Maximum Timeframe
  2. Credit Hour Completion Rate
  3. Grade Point Average
  4. Evaluation process

Maximum Timeframe: Andrew

Andrew is an approved full-time undergraduate student who started his degree program in Fall 2005.  He declared a double major and a minor in Spring 2007 and he expects to graduate in Spring 2011.  For the purposes of this example, Andrew is meeting the minimum GPA requirement for satisfactory academic progress purposes.


Andrew

Approved full-time undergraduate

Term of Enrollment

Credits Attempted

Credits earned

Cumulative credits attempted

Cumulative credits earned

Completion
Rate

Number of semesters

SAP
Status

Fall 2005

12

12

12

12

100%

1

Meeting

Spring 2006

15

12

27

24

89%

2

Meeting

Summer 2006

8

8

35

32

91%

3

Meeting

Fall 2006

18

18

53

50

94%

4

Meeting

Spring 2007

16

16

69

66

96%

5

Meeting

Summer 2007

6

6

75

72

96%

6

Meeting

Fall 2007

15

15

90

87

97%

7

Meeting

Spring 2008

18

12

108

99

92%

8

Meeting

Fall 2008

15

15

123

114

93%

9

Meeting

Spring 2009

12

12

135

126

93%

10

Meeting

Fall 2009

12

12

147

138

94%

11

Meeting

Spring 2010

15

15

162

153

94%

12

Not Meeting

At the end of Spring 2010, Andrew is not meeting satisfactory academic progress because a student is allowed a maximum of 12 semesters.  So even though Andrew has above a 75% completion rate, he is not meeting satisfactory academic progress after the Spring 2010 semester because he has exceeded the maximum allowed number of semesters.

 

Maximum Timeframe: Jonah

Jonah is an approved full-time undergraduate student with 40 test credits who started his degree program in Fall 2007. He declared a double major in Spring 2010, and he expects to graduate in Spring 2012.  For the purposes of this example, Jonah is meeting the minimum GPA requirement for satisfactory academic progress purposes.

Jonah

Approved full-time undergraduate, 40 test credits

Term of Enrollment

Credits Attempted

Credits earned

Cumulative credits attempted

Cumulative credits earned

Completion
Rate

Number of semesters

SAP
Status

Fall 2007

15

15

55

55

100%

1

Meeting

Spring 2008

12

12

67

67

100%

2

Meeting

Fall 2008

16

13

83

80

97%

3

Meeting

Spring 2009

14

0

97

80

83%

4

Meeting

Summer 2009

8

6

105

86

82%

5

Meeting

Fall 2009

15

12

120

98

82%

6

Meeting

Spring 2010

18

12

138

110

80%

7

Meeting

Fall 2010

18

12

156

122

79%

8

Meeting

Spring 2011

18

12

174

134

77%

9

Meeting

Fall 2011

12

12

186

146

79%

10

Not Meeting

At the end of Fall 2011, Jonah is not meeting satisfactory academic progress because a student is allowed a maximum of 180 attempted credit hours. Even though Jonah has above a 75% completion rate, he is not meeting satisfactory academic progress after the Fall 2011 semester because he has exceeded the maximum attempted credit hours.

 

Credit Hour Completion Rate: Juanita

Juanita is an approved full-time undergraduate student who started in Fall 2009. She is expected to earn a minimum of 12 credits per term when enrolled in the fall and/or spring terms with a 75% credit hour completion rate.  For the purposes of this example, Juanita is meeting the minimum GPA requirement for satisfactory academic progress purposes.

Juanita

Approved full-time undergraduate student

Term of Enrollment

Credits Attempted

Credits Earned

Cumulative credits attempted

Cumulative credits earned

Completion Rate

SAP status

Fall 2009

15

15

15

15

100%

Meeting

Spring 2010

18

15

33

30

91%

Meeting

Summer 2010

6

6

39

36

92%

Meeting

Fall 2010

15

7

54

43

79%

Not meeting

At the end of Fall 2010, Juanita is not meeting satisfactory academic progress because she did not earn a minimum of 12 credits during the Fall term. So even though she has above a 75% completion rate, she did not meet the term minimum of 12 credits earned when enrolled for the Fall and/or Spring term.

 

Credit Hour Completion Rate: Dylan

Dylan is an approved part-time undergraduate student who started in Fall 2010. He is expected to have a 75% credit hour completion rate for all terms of enrollment. For the purposes of this example, Dylan is meeting the minimum GPA requirement for satisfactory academic progress purposes.

Dylan

Approved part-time undergraduate or BIS student

Term of Enrollment

Credits Attempted

Credits Earned

Cumulative credits attempted

Cumulative credits earned

Completion Rate

SAP status

Fall 2010

7

7

7

7

100%

Meeting

Spring 2011

6

3

13

7

54%

Not meeting

At the end of Spring 2011, Dylan is not meeting satisfactory academic progress because his credit hour completion rate is 54%.

 

Credit Hour Completion Rate: Ahmed

Ahmed is an approved full-time undergraduate student who transferred 20 credits when he started in Spring 2010. He is expected to earn a minimum of 12 credits per term when enrolled in the fall and/or spring terms with a 75% credit hour completion rate.  For the purposes of this example, Ahmed is meeting the minimum GPA requirement for satisfactory academic progress purposes.

Ahmed

Approved full-time student, transferred 20 credits

Term of Enrollment

Credits Attempted

Credits
Earned

Cumulative credits attempted

Cumulative credits earned

Completion
 Rate

SAP status

Spring 2010

15

12

35

32

91%

Meeting

Summer 2010

6

6

41

38

93%

Meeting

Fall 2010

15

0

56

38

68%

Not meeting

Spring 2011

15

15

71

53

75%

Meeting

At the end of Fall 2010, Ahmed is not meeting satisfactory academic progress because he did not earn a minimum of 12 credits during the Fall term and because his credit hour completion rate is 68%. However, at the end of Spring 2011, Ahmed is meeting satisfactory academic progress because he earned at least 12 credits and his credit hour completion rate is 75%.

 

Credit Hour Completion Rate: Grace

Grace is an approved full-time graduate student who started in Fall 2010. She is expected to have a 75% credit hour completion rate for all terms of enrollment.  For the purposes of this example, Grace is meeting the minimum GPA requirement for satisfactory academic progress purposes.

Grace

Approved full-time graduate student

Term of Enrollment

Credits Attempted

Credits
Earned

Cumulative Credits Attempted

Cumulative Credits Earned

Completion
 Rate

SAP status

Fall 2010

12

12

12

12

100%

Meeting

Spring 2011

12

12

24

24

100%

Meeting

Summer 2011

9

0

33

24

73%

Not meeting

At the end of Summer 2011, Grace is not meeting satisfactory academic progress because her credit hour completion rate is less than 75%.

 

Grade Point Average: Mia

Mia is an undergraduate student who started her degree program in Fall 2010. She is expected to have a cumulative 2.0 grade point average for all credit hours attempted.

Mia

Approved full-time undergraduate student

Term of Enrollment

Credits Attempted

Credits
Earned

Cumulative
Credits
Attempted

Cumulative
Credits
Earned

Completion
Rate

Cumulative
GPA

SAP
Status

Fall 2010

12

12

12

12

100%

2.0

Meeting

Spring 2011

15

12

27

24

89%

1.90

Not Meeting

 

 

 

 

 

 

 

At the end of Spring 2011, although Mia has above a 75% credit hour completion rate, she is not meeting satisfactory academic progress because she did not meet the minimum GPA requirement.

 

Grade Point Average: Miguel

Miguel is a graduate student who started in Summer 2010. He is expected to have a 3.0 grade point average for all credit hours attempted.

Miguel

Graduate student

Term of Enrollment

Credits Attempted

Credits
Earned

Cumulative Credits Attempted

Cumulative Credits Earned

Completion Rate

Cumulative GPA

SAP status

Summer 2010

12

12

12

12

100%

3.83

Meeting

Fall 2010

12

12

24

24

100%

3.42

Meeting

Spring 2011

12

12

36

36

100%

2.94

Not Meeting

At the end of Spring 2011, although Miguel has a 100% credit hour completion rate, he is not meeting satisfactory academic progress because he did not meet the minimum GPA requirement.

 

Evaluation of Academic Progress: Melanie

Melanie is an undergraduate student. At the end of Fall 2011, Melanie fails to meet satisfactory academic progress. She is placed on Financial Aid Warning for her next term of enrollment. At the end of Spring 2012, Melanie fails to meet SAP. Because she was not meeting during the previous term, Melanie’s financial aid eligibility is suspended. Melanie can either pay out of pocket until she is able to meet SAP or submit an appeal. Melanie chooses to pay out of pocket for Summer 2012.

Melanie

EVALUATION OF ACADEMIC PROGRESS

TERM OF ENROLLMENT

EVALUATION OF SAP AT END OF TERM

SAP STATUS FOR NEXT TERM OF ENROLLMENT

FINANCIAL AID ELIGIBILITY FOR NEXT TERM OF ENROLLMENT

STUDENT ACTION WITH SFS FOR SAP

Fall 2011
receiving financial
aid during term

Fails to meet SAP

Financial Aid Warning

Eligible for Spring 2012

None required

Spring 2012
receiving financial aid during term

Fails to meet SAP

Financial Aid Suspension

Ineligible for next term of enrollment

Submit SAP appeal for committee review or pay out of pocket

Summer 2012
not receiving financial
aid during term

Meets SAP

Meeting SAP

Eligible for Fall 2012

None required

Fall 2012
receiving financial
aid during term

Fails to meet SAP

Financial Aid Warning

Eligible for Spring 2013

None required

At the end of Summer 2012, Melanie meets SAP and has regained her financial aid eligibility for her next term of enrollment. At the end of Fall 2012, she fails to meet SAP. Melanie is placed on Financial Aid Warning for her next term of enrollment.

 

Evaluation of Academic Progress: Liang

Liang begins his undergraduate program in Fall 2011. At the end of Fall 2011, he is meeting satisfactory academic progress and is eligible for financial aid for Spring 2012. At the end of the spring term, Liang fails to meet SAP. Since he was meeting SAP in the previous term, he is placed on Financial Aid Warning for his next term of enrollment.

Liang decides to enroll in Summer session. At the end of Summer 2012, he meets SAP and is eligible for financial aid for the Fall 2012 term. At the end of Fall 2012, Liang fails to meet SAP. Since he was meeting SAP in the previous term, Liang is placed on Financial Aid Warning for his next term of enrollment.

Liang

EVALUATION OF ACADEMIC PROGRESS

TERM OF ENROLLMENT

EVALUATION OF SAP
AT END OF TERM

SAP STATUS FOR NEXT TERM OF ENROLLMENT

FINANCIAL AID ELIGIBILITY FOR NEXT TERM OF ENROLLMENT

STUDENT ACTION WITH SFS FOR SAP

Fall 2011

Meets SAP

Meeting

Eligible for Spring 2012

None required

Spring 2012

Fails to meet SAP

Financial Aid Warning

Eligible for Summer 2012

None required

Summer 2012

Meets SAP

Meeting

Eligible for Fall 2012

None required

Fall 2012

Fails to meet SAP

Financial Aid Warning

Eligible for Spring 2013

None required

Spring 2013

Fails to meet SAP

Financial Aid Suspension

Not eligible for Fall 2013 unless appeal approved

Pay out of pocket or submit appeal

Liang submits appeal. SFS Appeals Committee approves appeal. Liang is on Financial Aid Probation for Fall 2013.

At the end of Spring 2013, Liang fails to meet satisfactory academic progress. Because he was not meeting SAP during the previous term, Liang’s financial aid eligibility is suspended. Liang can either pay out of pocket until he is able to meet SAP or submit an appeal. Liang submits an appeal which is approved by the Student Financial Services Appeals Committee. Liang is placed on financial aid probation for Fall 2013 and is eligible for financial aid.

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Last Modified: Tuesday, 17-May-2011 12:37:33 EDT
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