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Procedure for Elections

Activity

Timeline

  1. The Elections Committee chair will clarify with the data and listserv managers that the email lists for each constituency are updated.
  • 1st week in January
  1. The Elections Committee chair will contact the Webmaster to set up the candidate statement and ballot websites.
  • 3rd week in January with a 2-week response deadline
  1. The Elections Committee chair will send out an email message announcing upcoming elections to the General Faculty membership. This announcement will include a description of vacancies related to specific constituencies. It should include an invitation to nominate oneself or others, along with the eligibility rules. A sample "Call for Nominations" announcement is posted in the Elections Procedure section of the GFC website. The address is: http://www.virginia.edu/generalfacultycouncil.

    Email should be sent to gf-roster@virginia.edu
  
  1. The Elections Committee chair will contact nominees to confirm their eligibility to serve as a GFC representative and their intent to serve on the Council. The chair will then ask nominees to prepare a platform statement. A sample platform statement is posted in the Elections Procedure section of the GFC website for nominees to review. Platform statements will be posted by the nominee GFC election website linked to the GFC homepage: http://www.virginia.edu/generalfacultycouncil.
  • 2nd week in February with a 1-week response deadline
  1. The Elections Committee will prepare ballots for each of the areas (e.g., school, college, or unit) where a Council vacancy exits. A sample ballot is posted in the Election Procedure of the GFC website. The chair will send to the webmaster, to be posted on the website, the ballots for the appropriate General Faculty constituents (e.g., Health System nominees to Health System General Faculty).
  • 4th week in February
  1. The Elections Committee chair will send an email to the appropriate constituencies informing them of the election, the website address on which they should vote, and voting deadline.A sample email posted in the Election Procedure of the GFC website. 1st week in March with 2-week response deadline.
  • 1st week in March with 2-week response deadline
  1. The Elections Committee chair will send a follow-up email encouraging those who have not voted to do so.
  • 2nd week in March with 1 week response deadline
  1. Elections Committee chair will tabulate and/or summarize the election results.
  • 3rd week of March
  1. The Elections Committee chair will forward the election results to the chair of the GFC. The new Council members will be contacted by phone by the chair to announce the election results, confirm their willingness to serve, and to invite them to attend the April meeting of the GFC. The chair will also personally contact the nominees who were not selected notifying them of results and thanking them for their interest in the GFC.