University of Virginia
General Faculty Council
Minutes: June 8, 1999 meeting
MEMBERS PRESENT: Susan Andrews -
Administration, Ron Berube Hospital*, Donal Day Arts & Sciences, Tom
Dowd Other Schools, Elizabeth Fortune Other Schools, Nancy Garlick
Arts and Sciences, Joe Gieck - Athletics, Brad Holland - Administration, Joyce Pastors
Medical School, Jane Penner - Libraries, Jan Redick Medical School, and Mary
Smith - Engineering
MEMBERS ABSENT: Barry Anderson Hospital*, Dennis DeSilvey Medical
School, Trish Foley Medical School, Abby Gillette Other Schools, Aaron
Laushway Student Affairs, Betsy Tucker Arts & Sciences
* As of July 1, 1999, as a result of the personnel
reorganization in the hospital, GFC representatives Barry Anderson and Ron Berube will no
longer be members of the general faculty. This will drop the number of GFC representatives
from the current 18 to 16.
ALSO PRESENT: Mair Devoursney and Lynda White
Jane Penner chaired the meeting
- The May GFC minutes were approved with two corrections. Jan Redick was present
for the May meeting but was not listed as being present in the May
meeting minutes. A minor grammatical correction was made ("of"
to "on") in item #6 of the May minutes.
- Chair Report: Jane Penner, the new GFC Chair, expressed her appreciation for the
mission, productivity, and longevity of the General Faculty Council. She is looking
forward to the year ahead.
- The timing of the July GFC meeting was discussed. The July meeting will be held on
Tuesday, July 20 from 12:30-2:00 pm. The location will be the Music Library Seminar Room -
#S008. Old Cabell Hall. Contact Jane Penner if you need directions to the Music Library
- Brad Holland, GFC representative to the Coordinating Committee for University Wide
Groups (CCUWG), announced that there was a CCUWG meeting coming up soon but that there was
no report to be made at this time.
- GFC Appointments/Reappointments: Elizabeth Fortune was reappointed as Communications
Chair. Jan Redick and Joe Gieck agreed to work with Donal Day on the By-Laws Committee. At
the May GFC meeting, Donal Day and Dennis DeSilvey were appointed to serve one-year
renewable terms as the first general faculty representatives to the Faculty Senate. Donal
Day will sit on the Faculty Senate Research and Scholarship Committee and Dennis DeSilvey
will sit on the Faculty Senate Academic Affairs Committee. At a future GFC meeting, the
GFC Bylaws will be examined and may need to be revised to deal with the details of special
- On August 19, 1999, there will be a New Faculty/Staff Welcome event from 2-5 pm in the
Ballroom of Newcomb Hall. Joyce Pastors, Nancy Garlick, and Aaron Laushway will cover
one-hour shifts at the General Faculty Council table. Joyce will coordinate the handouts
and other trappings of the table.
- It was announced that on July 1 the General Faculty Council will receive its $2500
annual allocation from the Provosts Office.
- Update on the proposed revisions to the Policy on the General Faculty: On May 25, 1999,
Jane Penner and Abby Gillette met for two hours with Alex Johnson, Vice Provost for
Faculty Recruitment, and Kathy Reed, Associate Provost for Management, about the proposed
revisions. It was agreed that Joyce Pastors and Jane Penner would meet with Alex Johnson
and Kathy Reed again in the near future to examine the revisions suggested by the Provost
and the revisions suggested by the General Faculty Council to see how they compare. It
will be important to have general faculty members from Health Sciences involved to insure
that the interests of Health Sciences general faculty are represented. It will also be
important to have the Provost involved in the revision discussions early on. Because of
the serious nature of this process, it was suggested that the General Faculty Council
engage legal representation to provide considered, independent review of suggested policy
revisions and their implications.
- Discussion of the issue of creating an "ex officio" member status for the
General Faculty Council: In the spring call for nominations for the GFC election, a number
of talented and qualified general faculty members expressed an interest in becoming
elected or ex officio members of the GFC. Some of those people were not elected. The
question before the GFC is whether an ex officio membership category should be created to
harness the interest and talent of such people. A discussion about an ex officio category,
including the selection criteria, term, and responsibilities, surfaced several concerns.
What sort of precedent would the GFC be setting in creating this membership category? Why
would one person be granted ex officio status and not another? Since GFC meetings are open
to all general faculty members and since GFC minutes, meeting schedules, and agendas are
available on the GFC Web site, what would stop a truly interested/concerned general
faculty member from attending and contributing to any GFC meeting? A motion was made that
at this time the GFC not establish ex officio membership. The motion was seconded and
passed by the GFC. GFC members agreed that it was important to be proactive in inviting
all interested parties to attend GFC meetings.
- William C. Keene, Research Associate Professor, Department of Environmental Sciences,
has prepared, as requested at the May GFC meeting, a draft letter addressing problems
with, and recommending solutions for, university policies and procedures impacting U.Va.
research faculty. The letter was discussed and GFC Chair Jane Penner will sign the letter
and send it to Gene Block, Vice President for Research and Public Service. Mr. Block will
be invited to attend a future GFC meeting to discuss the problems caused by the vagaries
in funding cycles for most Research Faculty that may cause temporary breaks in full-time
support for salary, benefits, and associated overhead.
- The By-Laws Committee will work on language addressing the issue of appointments of GFC
members to serve on other University committees/bodies as needed.
- At the next GFC meeting there will be a discussion of filling the two defunct Hospital
seats on the GFC. There will also be a discussion of GFC priorities for 1999-2000 and the
creation of task groups.
- NEXT MEETING: Tuesday, July 20, 12:30-2:00 pm. Location Music Library Seminar Room -
#S008. Old Cabell Hall.
Submitted July 1, 1999
Tom Dowd, Secretary
General Faculty Council