of Virginia General Faculty Council
May 13, 2003, Room 389, Newcomb Hall
Mary Abouzeid, Elaine Attridge, Jann Balmer, Jennifer Bauerle, Jean Collier,
Donal Day, Phil Gates, Robbie Greenlee, Bill Keene, Robin Kuzen, Lotta Lofgren,
Chris Milner, Prue Thorner, Derry Wade, Lynda White
Nancy Gansneder, George Hashisaki, Greg Strickland
Also in attendance:
Minutes from the
last meeting were approved prior to this meeting.
Statement of Outgoing Chair. Outgoing chair Lynda White finished up business
from the 2002-2003 Council. We have not yet been able to collect data pertaining
to General Faculty (salary ranges/gender/types of General Faculty). Lynda asked
if the group wished to continue to ask for this information. A discussion ensued.
One point made was that bringing this information together on our Website would
be a "service" to the University. The decision was made to wait until
fall to request the information again. Lynda also announced that she would be
working on the annual report, to be ready for the next meeting. Finally, she
thanked members for their help on projects during the past year, and Lotta Lofgren
for her seminal role as first chair-elect.
Statement of the Incoming Chair. Next, Lotta Lofgren, incoming chair,
thanked Lynda White for her inspirational and dedicated work on behalf of the
GFC during the past year. She cited, among other achievements, Lyndas
outreach and networking on behalf of the council, her visioning and attention
to detail, especially her work in helping all committees articulate and reach
their goals, and the creation of the GFC Manual. Lotta also articulated her
vision for the coming year. She wants to continue to energize the committee
structures. A benefit of this is freeing up general meeting time for discussions
and visioning. She suggested that committees do reports via email. Another idea
would be to schedule regular meetings for visitors to come to us with information.
The idea may be to schedule every other months meeting for information
gathering and "networking"
to extend our outreach. This may
entail designating a PR person on the communications committee. Another thrust
will be to continue the work on benefits for part-time faculty. Regarding the
survey, we had a 50% response rate and the data is being analyzed right now
(to be ready for the next meeting). We will also continue working on the General
Faculty policy (now in its seventh year of revision). Bill Keene at this point
added that he is in communication with Provost Gene Block regarding the possibility
of reviewing the final policy draft. In addition, some of the schools are developing
their own policy statements about General Faculty. So next year will be a busy
year for coordinating the new policies.
Election of new officers (secretary and chair-elect). First, Lotta described
the chair-elects role. It is not just a titulary position but a time for
the future chair to prepare for the position. In addition, she suggested that
the presiding chair be designated "chair-emeritus" (past-Chair) for
the year after his/her term. So the chair position should be considered a three-year
position. Next, the council members introduced themselves.
roles were scheduled for election by the group. Nominations were first opened
for secretary. Mary Abouzeid was nominated and voted to the position. Next,
Jann Balmer nominated Elaine Attridge for chair-elect. The vote was unanimous.
The chair then reviewed committee heads: Jean Collier will work with Chris Milner
on the webmaster role; Prue Thorner expressed an interest in chairing the communications
committee; Derry Wade agreed to run elections next spring; Robin Kuzen will
join the policy committee; Bill Keene will remain chair of that committee. All
other committee members elected to stay on their present committees. Robbie
brought up the suggestion that the General Faculty Council have some representatives
at University standing committees (external committees). Lotta will contact
those committees and ask for representatives and/or come to our meetings to
speak to us.
As a point of
clarification regarding University committees, the General Faculty does have
representation on three University committees; each former committee rep described
the committees work. CCUG is automatically Elaine Attridge; Benefits will
be represented by Lotta Lofgren (nominated by Bill, seconded by Phil; vote unanimous);
Faculty Senate research committee has been covered by Donal Day, who was on
the committee last year (nominated by Jann Balmer, seconded by Phil Gates; vote
unanimous); Academic Affairs has been represented by Phil Gates; he requested
to stay on (Jann nominated, Elaine seconded; vote unanimous). Lynda White has
agreed to chair the Data Management committee and Jennifer Bauerle will join
Lotta asked each
committee to meet and have its goals, strategies and time-line (what, how, who,
by when), for the upcoming year ready to present at the July meeting. We will
be meeting in Ruffner 200 for the July meeting. (The June meeting will be in
Robbie told us
that the University Committee on Diversity is meeting in Richmond this Thursday.
There is also a new Presidents Council being formed to examine diversity
issues on grounds and recommend improvements. Lotta encouraged others to bring
any news such as this to the council whenever they hear it.
By-Laws Vote. The proposed changes to the General Faculty Bylaws passed
in a recent general faculty-wide vote. There may be a few suggestions for continued
changes in the coming year. A discussion followed about making electronic voting
anonymous. There appears to be a possibility that this can be done in the future.
Preparation for Next Meeting. Yoke San will visit the Council next month.
She is a Vice-President for Finance, oversees HR, Foundations, Risk Management,
ISP, among other departments. She will be bringing Tom Gausvik with her. A discussion
took place about questions we will ask. Lotta will get the list to council members
and asks their response.
Lotta asked the group for feedback throughout the year.
A member expressed concern that many general faculty members dont know
they belong to that category. We need, as part of outreach, to inform all members
of the general faculty of our and their existence. It was suggested that we
need to improve procedures for data collection. Also, it may be important to
revisit the terms of officers.
The meeting adjourned
Next meeting June 10, noon in Newcomb 389.