| Activity | Timeline | |
|
1. The Elections Committee chair will clarify with the data and listserv managers that the email lists for each constituency are updated. 2. The Elections Committee chair will contact the Webmaster to set up the candidate statement and ballot websites. |
1st week in January | |
| 3.
The Elections Committee chair will send out an email message announcing
upcoming elections to the General Faculty membership. This announcement
will include a description of vacancies related to specific constituencies.
It should include an invitation to nominate oneself or others, along
with the eligibility rules. A sample "Call for Nominations"
announcement is posted in the Elections Procedure section of the GFC
website. The address is: www.virginia.edu/genfac. The email should be sent to gf-roster@virginia.edu. |
3rd
week in January with a 2-week response deadline |
|
| 4.
The Elections Committee chair will contact nominees to confirm their
eligibility to serve as a GFC representative
and their intent to serve on the Council. The chair will then ask
nominees to prepare a platform statement. A sample platform statement
is posted in the Elections Procedure section of the GFC website for
nominees to review. Platform statements will be posted by the nominee
GFC election website linked to the GFC homepage, www.virginia.edu/genfac.
|
2nd
week in February with a 1-week response deadline |
|
| 5.
The Elections Committee will prepare ballots for each of the areas
(e.g., school, college, or unit) where a Council vacancy exits. A sample ballot is posted in the Election
Procedure of the GFC website. The chair will send to the webmaster,
to be posted on the website, the ballots for the appropriate General
Faculty constituents (e.g., Health System nominees to Health System
General Faculty). |
4th week in February | |
| 6.
The Elections Committee chair will send an email to the appropriate
constituencies informing them of the election, the website address
on which they should vote, and voting deadline.A sample email posted
in the Election Procedure of the GFC website. |
1st
week in March with 2-week response deadline |
|
| 7.
The Elections Committee chair will send a follow-up email encouraging
those who have not voted to do so. |
2nd week in March with 1 week response deadline | |
| 8.
Elections Committee chair will tabulate and/or summarize the election
results. |
3rd week of March | |
|
9.
The Elections Committee chair will forward the election results
to the chair of the GFC. The new Council members will be contacted
by phone by the chair to announce the election results, confirm
their willingness to serve, and to invite them to attend the April
meeting of the GFC. The chair will also personally contact the nominees
who were not selected notifying them of results and thanking them
for their interest in the GFC. Rev: 4/23/03 |
