UVa Reunion Giving

FAQ

Does the Giving Committee have meetings throughout the year?

The 5th – 45th committees typically only meet once in September for the Volunteer Training Workshop and the 50th committee meets in October for their Volunteer Training Workshop, though some classes may choose to meet if a large number of committee members live in the same city. Conference calls will also be arranged to supplement communication throughout the year.

How many classmates are on the Reunion Giving Committee?

Committees vary in size from 50 to 100 people. The size of each committee is relative to the size of its class (larger classes will have larger committees).

When do I contact my classmates?

The Giving Committee will be asked to contact assigned classmates four times during the year: once in the fall, before the end of the calendar year, in the spring, and right before Reunions Weekend.

How do I select my classmates and get their contact information?

You will be able to select your classmates through SharePoint, our online reunion volunteer management system. SharePoint will also have your classmates’ contact information. Additionally, your Reunion Giving Officer will provide you with contact information (email, phone numbers, addresses) for the people you are assigned to contact if needed. Online tools, such as Facebook and LinkedIn are also great resources.

Do I have to call people, or will email suffice?

You may contact people by whichever means you are most comfortable, however, nothing is more effective than a phone call from an old friend. Due to varying degrees to which people keep in contact with the University, full contact information may not be available for all alumni and may limit the means by which you can contact them.

How will I know what to say to people?

Your Chair/Co-Chairs and Reunion Giving Officer will provide regular communication throughout the year about the reunion giving effort.  We will provide you with class lists, donor lists, templates, talking points and other reports as needed.  Email will be used as much as possible.

What else is required of me?

You are expected to be an active member of the committee, which includes participating in committee conference calls (two or three per year) and corresponding via email, as necessary.

Will I have any responsibilities during the Reunion?

You are asked to attend two events, the Volunteer Appreciation Reception, sponsored by Bob Sweeney, the Senior Vice President for University Advancement, and the President’s Seminar, “The University: A Presidential Perspective” during both you will be recognized for your committee service. Committee members are also encouraged to attend class sponsored events, such as class dinners and class panels.

But above all, Reunions Weekend is about reconnecting with your classmates and having fun!

What gifts count?

Gifts to any area of the University made between July 1, 2013 – June 30, 2014 will count toward reunion class totals. This includes annual gifts, planned gifts, matching gifts, endowed gifts, and capital gifts. Five-year pledges are highly encouraged and will provide an expected revenue stream for the University. The entire pledged amount will count toward the class goal. For example, $5,000/year x 5 years = $25,000 towards the class goal.

Will my name be listed anywhere?

Yes, your name will be listed on the Reunion Giving website as a member of the Giving Committee and will be listed again once you make a donation during your reunion year.

Is there an expected donation amount to serve on the Giving Committee?

Committee members are asked to consider a leadership level gift (level based on undergraduate school giving levels), but inability to commit does not prohibit the volunteer from committee membership.  All committee members are asked to make a gift.  Donor interest and capacity varies greatly among the committee membership, therefore no stipulated giving level or amount is expected.

Do I have to attend Reunions Weekend?

Attendance at Reunions Weekend is highly encouraged, but is not a requirement for being on the Reunion Giving Committee. Reunions Weekend is a fun, action packed weekend where you will be able to connect with classmates and enjoy your time on Grounds.

How do I report on my progress?

After each contact with your classmates, place a check in the check box in SharePoint to show that the action has been completed.

What if a donor asks me questions that I am unable to answer?

If a donor asks you a question you are unable to answer, please contact your Reunion Giving Officer. The Reunion Giving Officer can give you the information to answer the question, or can contact the donor directly.