Budget Checklist
Our goal is to make sure no detail of your event is overlooked. Below is a list of some possible expenses that may need to be included in your budget.
Planning & Marketing
- Design, printing and distribution of promotional materials
- Advertising costs
- Planning expenses: telephone, mailing, copying
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Websites & Technology
- Website development and updates
- Event registration forms
- Housing registration forms
- Tour and special activity registration forms
- Registration confirmations and pre-arrival communications
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Printing
- Special invitations
- Name badges
- Registration packets
- Event agenda and programs
- Tickets for meals and special activities
- Special handouts and announcements
- Banners and signs
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Program
- Speaker expenses: honoraria, hotel, travel
- Computer and audiovisual equipment
- Space rental
- Decorations/flowers
- Gifts and amenities
- Awards
- Food and beverages
- Furniture and equipment
- Transportation costs
- Special events, tours or other activities
- Staging, setup and cleanup
- Custodial, security, electrical, audiovisual, and other contracted staff
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Miscellaneous Expenses
- Administrative staff
- Site inspections
- Office supplies
- Insurance
- Taxes
- Shipping and postage
- Storage
- Accounting
- Legal services
- Photography and videography
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