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Graduation Weekend Housing

In order to sign up for graduation housing please contact the conference services
office at 434-243-5128 or hsg8k@virginia.edu

Conference Services is pleased to offer convenient on-Grounds housing for guests attending Final Exercises. Rooms are available for families and friends of graduating students from Friday, May 17, 2013 to Monday, May 20, 2013. All graduating students, including those in professional schools, are eligible for and may take advantage of this service.

Pricing


Housing is $60.00 per person per night with a two night minimum. You may check in as early as Friday, May 17, 2013 after 2:00 p.m. and check out as late as Monday, May 20, 2013 at 11:00 a.m.

Accommodations


Graduation Weekend Housing guests will stay in air-conditioned hall-style accommodations. This includes shared common area and bathrooms (gender specific). Each guest will receive a linen packet containing one set of sheets, one pillow, one washcloth, and one towel. It should be noted that rooms are not equipped with hangers, iron or ironing board, hair dryers, or lamps (overhead lighting only). Guests are responsible for supplying their own personal items including shampoo, soap, etc.

Please contact Conference Services by email or phone about guests with special needs. Also note that there is no smoking permitted in University residence halls at any time.

Parking


Parking is available on a first come, first serve basis at Scott Stadium (football arena). Overflow parking will be available at University Hall (basketball arena). No parking permits are needed for non-reserved spaces. However, please observe all parking guidelines, including fire lanes, handicap spaces and spaces marked as reserved by Parking & Transportation.

Reservation Forms


Please note that all cancellations, including removal of individual guests from a reservation, must use the Change and Cancellation Form below in order to be honored. All cancellations will be assessed a $50.00 per-person cancellation fee. Cancellations made before May 10, 2013 will be eligible for partial refund. Cancellations made after this date will NOT be eligible for any refund.

Frequently Asked Questions


Reservations


See also our general questions about reservations.

  • I need to add guests to my reservation. How can I do that?

    Fill out Section A of the Change and Cancellation Form, sign it, and send it to us.

  • Two members of my party want to come on Saturday, while everyone else is arriving on Friday night. Should I fill out separate reservation forms?

    Yes; however, please use the same student name to make the reservation.

  • One person in my party is no longer coming, but I found someone else to take their spot. What do I need to do?

    Fill out Section A and Section C of the Change and Cancellation Form, sign it, and send it to us.

Check-in/Check-out


  • Who is allowed to pick up keys and access cards from the Conference Services office?

    The graduating student is the ONLY person permitted to pick up the room keys at check-in and must show a valid photo ID and credit card.

  • How will I receive the room keys and access cards?

    The student will receive a key and/or access card for each guest listed on the reservation form. The building name will not be found on the tag for security reasons, nor will such information be given out over the phone.

  • What time is check out? Where do I return my keys and access cards?

    Keys and access cards must be returned by 11:00 a.m. on the day of your scheduled departure.