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Addendum to the Terms & Conditions for Lawn Residents

Decorations Items Outside of Your Room Parking
Fireplace Safety Loft Furniture Guidelines Primary Residence
Home Football Games Major University Events Serving Alcohol at Events
Hosting Events Noise


This provision will serve as an addendum to the Terms and Conditions of Residence for students living on the Lawn of the University of Virginia. Your acceptance of the Housing Application and Agreement means that you agree to and accept this provision, in addition to the Terms and Conditions generally applicable to student housing.

PRIMARY RESIDENCE

  • Pursuant to paragraph 1 of the Terms and Conditions, the license granted by the University to the enrolled student is for the use of University property as a primary personal residence during the academic year. For rooms on the Lawn, "primary personal residence" shall mean one occupied by the enrolled student, as licensee, for purposes of sleeping and maintaining all personal possessions for one hundred and sixty days (160) or more during the regular academic year, pro-rated in the event you take occupancy of the premises during the academic year. Failure to establish the premises as your primary residence shall be grounds for termination of this agreement.
    • There are no inherent or assumed associations to any student organizations of which you may be affiliated, aside from endowed rooms.
  • Residents must comply with move-in and move-out dates as outlined by Housing & Residence Life.
HOSTING EVENTS

  • Your event must remain within your personal living space which consists of your room and the brick area in front of your room.
  • You must be present for the entire duration of any event hosted in your personal living space.
  • Residents are expected to maintain the area around their rooms in a clean manner. This includes cleaning up all trash, even if it was not left by your guests.
  • You must e-mail the Senior Resident three days before the event and include 1) name/type of the event; 2) brief description of event; 3) which room will be hosting it; 4) whether or not there will be alcohol; 5) a realistic number of how many people will be there; 6) how long the event will last.
  • When hosting informal events in your Lawn room, including the exterior brick area, the number of guests must remain below 17. If attendance is to exceed 17, approval by the Head Resident is required.

    Serving Alcohol at Events

    • All alcohol must be served from within your room.
    • All alcohol must be in an opaque cup (i.e. wine glasses are not acceptable)
    • Guests may not walk around the Lawn or from room to room carrying alcohol. You may not consume alcohol on the grass, as it is a fully public space and not an extension of your room.

    Home Football Games

    • You may host private socials by invitation, limited to no more than 40 guests per resident on each game day. You are responsible for the behavior of guests and for managing total attendance. Events with more than 40 guests are prohibited because of fire code.
    • Comprehensive procedures for home football game days will be announced separately prior to the first home football game.
NOISE

  • You are expected to be mindful of the work and sleeping schedules of the faculty and their families with whom you share this community, as well as your fellow residents. If someone asks you to quiet down, you are expected to be respectful of that person and their wishes.
MAJOR UNIVERSITY EVENTS

    The Lawn and Range is the University's most publicly used space. Your residential area becomes center stage for the several major events. Do not block the walkways in front of your rooms prior to or during these events, and refrain from having receptions or hosting events until these events have concluded. You will receive specific guidelines regarding such events, including but not limited to:
    • Fall Convocation
    • Trick or Treating on the Lawn
    • Lighting of the Lawn
    • Final Exercises
DECORATIONS

  • Residents are prohibited from suspending combustible materials of any type within their living areas (which include the doorway, shutters and the brick area outside the room) except one standard poster-sized area (900 in2) of unframed, non-fabric material per wall inside your room. All up to date information regarding decorations can be found at http://www.virginia.edu/housing/safety.php?id=fire.
  • Nothing may be suspended from the ceiling.
  • Decorative lights are permitted inside your room, but cannot be attached to walls with metal fasteners. You may not string together more than three strands of lights originating from the same outlet.
ITEMS OUTSIDE OF YOUR ROOM

  • No personal belongings, trash, furniture or other items are permitted outside of Lawn rooms. The four exceptions are as follows: firewood distributed by the University-approved vendor, one 18" hibachi grill with a small bag of charcoal kept beside it, a 1.5ft x 2ft pin board for displaying paper materials and the ash bucket accompanying your fireplace.
  • Firewood stacked outside your room should not exceed 4ft x 4ft and should be no more than 1 length of firewood in depth. Firewood should not block the shutters in any way and should not block egress.
  • No lights, garland, wreaths, or extension cords should be placed on, through, or outside your door.
  • All up to date information regarding prohibited items can be found at http://www.virginia.edu/housing/safety.php?id=items.
  • All items must be kept up against the wall.
  • Your guests and furniture must not obstruct pedestrian traffic on the sidewalk.
  • Bikes including those of your guests must be stored inside your room, on a nearby bike rack, or in the bike rooms. If you would like to use the bike room for storage for the upcoming year, please email the Area Coordinator to get the access code and to register your bike.
  • Only rocking chairs provided by Housing & Residence Life may be brought outside. Housing & Residence Life will provide chains to all residents to secure these chairs. It is preferred that chairs are kept inside when not in use. Residents are responsible for lost or damaged chains and rocking chairs.
LAWN LOFT FURNITURE GUIDELINES

    Furniture in the Lawn rooms, including loft structures, must comply with all applicable fire and safety codes. As the sprinklers are located on the entrance door wall of each room, each resident must comply with the following expectations:
  • Loft furniture must be free standing and is not permitted on a wall with the door and sprinkler head or fireplace.
  • No horizontal projection (e.g. shelf) greater than 30 inches on the wall in which the sprinkler is installed.
  • The maximum height of the loft must be 24 inches below the ceiling. For example, with an 8 foot ceiling height, lofts cannot exceed 6 feet from the floor. Lofts shall not be greater than 48 inches wide.
  • The loft furniture structure, as well as any drapery or coverings, must be designed and placed in such a way that will not interrupt the sprinkler water disbursement pattern.
PARKING

  • Parking in Pavilion spaces, fire lanes and any space marked "reserved at all times" is strictly prohibited. You may be ticketed or towed at your own expense if this occurs.
  • Do not, at any time, block the alleyways (exceptions for move-in and move-out will be granted).
FIREPLACE SAFETY

  • All residents must attend mandatory fireplace safety training and abide by all guidelines presented during this training.