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2016 Move-Out Information

When do I need to move out?
How do I check out?
What do I need to clean?
Where do I return my keys?
What if I lost my keys or accidentally take them home?
What about my mail?
What if I accidentally leave belongings here?
What if I need to stay past the Closing date?
Where can I find information about Graduation Housing for my family and friends?
Where can I find information about housing for summer session?

Below are answers to some of the most frequently asked questions about the correct processes to follow in vacating your University housing. Please read them carefully to avoid any unfortunate charges.


When do I need to move out?
If you live in a First Year area (Alderman Road, Gooch/Dillard or McCormick Road) and are not approved for a Late Stay, you must move out within 24 hours of your last exam or by noon on Saturday, May 14, 2016, whichever comes first. If you are required to stay on Grounds beyond that time, please see Information on Late Stays.

Students in Upperclass areas, except for the Lawn and Range, must move out by noon on Monday, May 23, 2016. Lawn and Range residents must move out by noon on Tuesday, May 24, 2016.
How do I check out?
  1. Attend your RA's Closing Meeting. Your RA will provide you with a key envelope for checking out, either at the meeting or during your closing walk-through.
  2. Clean your room, remove all trash and take to dumpsters, and coordinate with roommates to establish responsibilities for cleaning any common areas, bathrooms and kitchens.
  3. Remove all personal belongings from your room and common areas. Leave empty trash can and other Housing & Residence Life property in the room.
  4. Report any damages using the online work order system.
  5. Close and lock all windows, turn off all lights, close and lock all doors.
  6. Schedule a check-out meeting with an RA when you complete your move out. Return your key to an RA before you leave. Any key not returned will result in a lock change fee.
  7. The last resident to leave a room will have a closing walk-through with an RA to check the room condition compared to the condition at move-in. Schedule a time with your RA or an RA in your area. Explain to your RA who was responsible for damages or condition changes. This information will be documented in your Room Condition Report (RCR). Closing walk-throughs and additional room inspections can result in you being charged for any damages.
What do I need to clean?
  • Sweep/vacuum the floor (including under furniture), take trash to the dumpster, remove wall hangings and all personal belongings.
  • Don't dump unwanted belongings - participate in U.Va.'s Chuck It For Charity!
  • If you rented a microfridge, you need to empty it, defrost it, clean it, and leave it unplugged. See Microfridge Cleaning Tips.
  • Bice, Copeley, Faulkner and Lambeth: You are responsible for cleaning the oven/stove, the refrigerator, and the bathroom. See Cleaning Tips.
  • Brown College: You are responsible for cleaning the bathroom. See Cleaning Tips.
Where do I return my keys?
Schedule a check-out meeting with an RA when you complete your move out. You must return your key to an RA before you leave.
What if I lost my keys or accidentally take them home?
If you have lost your key(s), notify Housing & Residence Life using the Lock Change Request Form. If you take your keys home, mail them immediately (overnight) to U.Va. Housing & Residence Life, Access Control Office, Emmet House, Charlottesville, VA 22904-4735. To avoid being billed, your keys must be received before your lock is changed for graduation or summer conference housing.

Please note that lockout service from the Key Room ends Friday, May 13th at midnight. Beginning Saturday, May 14th, students will need to contact Systems Control and receive a $75 charge for lockouts.
What if I accidentally leave belongings here?
The University does not provide storage for personal belongings after vacating and closing of residential spaces. If you accidentally leave an item behind:
  • Items in Rooms: Items remaining after a space has been officially vacated will be treated as abandoned property.
  • To claim abandoned property within 120 days after the official vacate date, contact the Housing & Residence Life mailroom supervisor at housingmail@virginia.edu. You will be charged for the removal, transport and storage of all items ($50 minimum).
  • Property not claimed at the end of the 120 period will be sold through U.Va. Surplus Property or donated to charitable organizations.
What about my mail?
Last day for regular delivery is Friday, May 13, 2016. If you have been approved for Late Stay or are in Summer Session Housing, you will need to pick up your mail from the Emmet Mailroom in the McCormick Road Residence Area after May 13th.

Starting May 14, 2016, first class mail will be forwarded to your mailing address, as specified in SIS. This does not include magazines, newspapers, and packages delivered by carriers other than the United States Postal Service (USPS). Please note that mail will only be forwarded for 6 months. After that time it will be returned to sender.

If you live on the Lawn or Range, please contact the U.S. Postal Service to request a change of address.

If you will be living on Grounds during the next academic year, your mail will be sent to your on-Grounds housing address after Opening.
What if I need to stay past the Closing date?
Students in First Year areas (Alderman Road, Gooch/Dillard and McCormick Road) MUST submit a First Year Late Stay Application if you wish to move out after May 14, 2016. The cost for an approved Late Stay is $25 per night per person. Not all Late Stay requests can be approved, and in order to qualify you must be one of the following:
  • Taking Spring Semester exams scheduled after May 13, 2016
  • Living in on-Grounds Housing for Summer Session I (beginning May 15, 2016)
  • A member of an athletic team required to stay for continued participation in your sport
If you have other extraordinary circumstances, please email housing@virginia.edu. First Year students who qualify as Late Stays will be required to move into temporary housing on Sunday, May 15, 2016, between 2:00 and 5:00 p.m. You will need to pick up your keys at Housing & Residence Life offices in Gibbons House.

Students residing in Upperclass areas, including residential colleges, do not need to submit a Late Stay Application. If you plan to move out after Saturday, May 14, 2016, you will need to notify your Senior Resident by May 11, 2016 using the Upperclass Area Check-Out Form and receive instructions for obtaining a door tag with your move-out date. Please note, if your room does not have a door tag, housekeeping and maintenance personnel have permission to enter as if it were unoccupied.
Where can I find information about Graduation Housing for my family and friends?
Information is available on the U.Va. Housing Conference Services website.
Where can I find information about housing for summer session?
Information is available on the U.Va. Housing Conference Services website.