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Graduate and Faculty/Staff Housing Terms & Conditions

Abandoned Property Early Termination Occupancy Limits
Access Eligibility Prohibited Possessions
Additional Provisions Furnishings and Facilities Releases
Assignment and Subletting Further Regulations Rent
Commercial Enterprise General Provisions Safety
Common Areas Guests Sales, Solicitation, Peddling
Conduct Insurance Smoking
Criminal Conviction/Protective Order Lead Warning Statement Term
Damages Maintenance and Repairs Wireless Devices

  1. This License constitutes an agreement between the Rector and Visitors of the University of Virginia ("University") as Licensor, and the undersigned (full-time student, faculty/staff member, or eligible resident) as Licensee, for the rental of University property as a residence (the "Premises") as long as the eligibility requirements and Terms and Conditions of this License are met.

  2. This License allows Licensee, family members, qualified adults, and invited guests to use the Premises. In addition, only Licensee, family members, qualified adults, and guests may use common areas, including hallways, lounges, etc., in accordance with University rules and regulations governing such areas. The University maintains residential property to further its academic mission. Other uses must be secondary to that mission.

  3. General Provisions: The University reserves the right at any time to:

    1. Unilaterally increase or decrease the rent or to make any other changes in this License deemed necessary. Such changes shall be effective no less than sixty (60) days after Licensee is given written notice of the proposed changes.

    2. Enter the Premises for routine maintenance, inspections, repairs, emergencies, or housekeeping duties at any time.

    3. Control the Premises and any common areas in the event of an emergency.

    4. Assign graduate and undergraduate students to the same Premises.

    5. Terminate or suspend the License for violation of these Terms and Conditions or for violation of University Regulations pertaining to health or safety as determined by the University at its sole discretion.

  4. Further Regulations: This License is subject to all relevant University policies which, from time to time, may be amended or updated.

  5. Term: This License is effective as of _____ through _____.

  6. Eligibility: Licensee must maintain eligibility throughout residency (except during the summer). Eligibility will be periodically verified by Housing & Residence Life. Eligibility is defined as a full-time student, post-doctoral fellow, medical resident, research assistant/associate, staff or faculty member. A change in family size may deem the Licensee no longer eligible or could necessitate relocation to other premises, if available. The affiliated Licensee(s) will be responsible for 100% of monthly rent. Maximum length of stay in University properties is four years in duration, regardless of location. All Range residents must be full-time enrolled students in a degree-granting program.

  7. Early Termination: Any Licensee who loses eligibility during the Term of this agreement must vacate the Premises and return keys by the end of the month in which eligibility is lost, unless an exception for extraordinary circumstances is made by Housing & Residence Life. Licensees must give Housing & Residence Life 45 days' notice of anticipated eligibility changes, including graduation, cancellation, withdrawal or end of student status or employment at the University. If less than 45 days' notice is given, late notice fees may apply.

  8. Occupancy Limits: Units may be freestanding homes, townhomes or apartments:
    1. In shared apartments with multiple Licensees, no additional occupants are permitted.
    2. In all other units, there is a maximum of two adults per unit unless proof of dependency upon the Licensee has been demonstrated and approved.
      1. One bedroom units can accommodate at most three persons – no more than two adults.
      2. Two bedroom units can accommodate at most four persons – no more than three adults.
      3. Three bedroom units can accommodate at most six persons – no more than four adults.

  9. Safety: Licensee is personally responsible for abiding by the safety policies pertaining to the Premises and to residential facilities and other University property, generally. (See the Emergencies, Safety and Health section of the website).

  10. Releases: This License is binding for the entire Term, except when eligibility is lost during the Term. Licensees who wish to be released from the agreement may petition Housing & Residence Life. If a release is granted, early termination charges may apply.

  11. Assignment and Subletting: The Premises shall not be exchanged, assigned or offered as a sublet.

  12. Commercial Enterprise: Licensee may not conduct any activity for business or financial gain from the Premises or any University Property.

  13. Smoking: Smoking is prohibited in or within 25 feet of the Premises and all on-Grounds housing facilities.

  14. Rent: Licensee agrees to pay the University, in advance on the first of each month. Rental payments must be made online with a credit card, or through a SIS account (for students), or through payroll deduction (for salaried employees). The Licensee's account will be delinquent after the tenth calendar day of the month. In the event that payment has not been made by the eleventh calendar day of the month, the account will be forwarded for collection. Non-payment will result in student records (transcripts, diplomas, etc.) being made inaccessible. No security deposit will be collected from Licensee. Upon termination of this License, any charges for cleaning, lost keys, or damages will be billed to Licensee to be paid within fifteen (15) days from date of bill.

  15. Furnishings and Facilities: The University shall provide a stove and refrigerator for the Premises (except for sleeping rooms in Orchard House and Range rooms). Some, but not all, units also may be provided with a dishwasher. Portable washing machines and dishwashers are prohibited. It is understood that the University shall not be responsible for any loss or damage to Licensee’s food or other personal property if the stove or refrigerator should fail to operate properly but shall undertake prompt repairs or replacements as soon as reported to the University. The University will choose and provide furnishings for each furnished facility. The University shall not provide additional storage space. All University-owned furniture must remain in its assigned space. It is prohibited to keep any item, including room decorations that may pose a fire hazard, in a residential facility. Specific information on regulations, policies, prohibited and approved items related to furnishings and facilities are listed in the Fire Safety and Decoration Policies.

  16. Maintenance and Repairs: The University shall perform all normal interior and exterior maintenance and repairs as necessary. Licensee shall report all needs for repairs to the Facilities Management Service Desk by using the Work Order Management System or by phoning the office at 924-3053. Licensee is not permitted to make repairs.

  17. Damages: Licensee is responsible for any damage or defacement that may occur to the Premises (including restitution costs), except for normal wear and tear. If the University cannot determine responsibility for damage or defacement in common areas (bathrooms, lounges or corridors, etc.), the University will distribute the charge equally to all Licensees of the facility. If the Premises are demolished or damaged by fire or other casualty and thereby rendered uninhabitable for a period of more than thirty (30) days, this License shall terminate as of the date of such destruction or damage. However, should such damage be repaired by the University within 30 days from the occurrence, this License shall not terminate but payment of rent shall be suspended for the period during which the Premises are uninhabitable.

  18. Abandoned Property: Abandoned property found anywhere on the Premises (including storage and laundry rooms) will be held for 120 days. After 120 days items will be sold through UVa Surplus Property, donated to charitable organizations, or disposed of in the trash.

  19. Insurance: The University does not assume any obligation or liability for loss or damage to items of personal property, which may occur in its Premises, other buildings or on its grounds, before, during or after the Term of this License. This includes but is not limited to damage, loss, fire, water damage, theft, flooding, etc. Licensee is encouraged to obtain insurance for protection against loss or damage.

  20. Access: Keys and ID cards are property of the University. It is against Virginia law to have duplicate keys made. Licensee will be assessed a charge for each lost key and for each replaced lock core. If Licensee loses a key(s), Licensee will be billed for replacing all affected keys and locks. Licensee must report lost keys promptly to Housing & Residence Life to arrange replacement. Licensee must promptly report a lost ID card to the ID office and will be assessed a charge for its replacement. Keys and ID cards are non-transferable.

  21. Guests: Overnight guests may not remain longer than seven consecutive nights. Written permission from Housing & Residence Life is required for any visit exceeding seven nights. Residents are responsible for the behavior of guests and their compliance with all University policies.

  22. Prohibited Possessions: To ensure the safety of all residents, certain items are prohibited within all on Grounds residential areas, including the Premises. Licensee is responsible for reviewing and remaining aware of the list of prohibited items.

  23. Personal Wireless Devices: Residents must comply with the University's policy on wireless airspace.

  24. Criminal Conviction or Protective Order: If Licensee or any resident of the Premises is arrested and/or convicted of any felony or any crime requiring registration on the Sex Offender or Crimes Against Minors Registry (SOR), or if Licensee or any resident of the Premises becomes subject to a protective order at any time during the Term of this License, Licensee is required within seventy-two (72) hours of the arrest and/or conviction or entry of the protective order, to notify in writing Housing & Residence Life in accordance with the notice provisions. Housing & Residence Life reserves the right to cancel this License if, in the sole judgment of the University, Licensee or any resident may pose a threat of substantial harm to persons or to University property or if the University determines that this License was granted on the bases of inaccurate or incomplete information.

  25. Sales, Solicitation, and Peddling: Sales, solicitation, and peddling are prohibited within the Premises and all University residential areas.

  26. Conduct: Licensee and all residents of the Premises and other properties managed by the University are subject to all Federal, State, and local laws, as well as the University's academic, financial, and non-academic rules and regulations. The specific University policies and regulations are listed in the University of Virginia Record. This License prohibits violations of those laws and regulations.

  27. Lead Warning Statement: Housing built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant women. Before renting pre-1978 housing, Licensors must disclose the presence of known lead-based paint and/or lead-based paint hazards in the dwelling. Licensees must also receive a federally approved pamphlet on lead poisoning prevention.

    Presence of lead-based paint and/or lead-based paint hazards (Check (i) or (ii) below):
    1. _____ Known lead-based paint and/or lead-based paint hazards are present in the housing.
    2. _____ Licensor has no knowledge of lead-based paint and/or lead-based paint hazards in the housing.
    Records and reports available to the Licensor (Check (i) or (ii) below):
    1. _____ Licensor has provided the Licensee with records and reports pertaining to lead-based paint and/or lead-based paint hazards in the housing.
    2. _____ Licensor has no reports or records pertaining to lead-based paint and/or lead-based paint hazards in the housing.

    By electronically agreeing to this License, Licensee certifies that Licensee has reviewed the lead disclosure information provided and confirms that the University has complied with notification requirements.

  28. Additional Provisions: The University retains unilateral right to terminate this License for the breach of any Term or Condition of this License by Licensee or any resident or guest of Licensee. Failure of either party to insist upon strict performance of any of the Terms or Conditions herein shall not be deemed a waiver of any rights or remedies of either party, and shall not be deemed a waiver of any subsequent breach or default in any of the Terms or Conditions herein. This License and the policies referenced within it are the entire agreement of the parties and cannot be modified except in a writing signed by the parties. The University does not discriminate in any of its programs, procedures, or practices against any person on the basis of age, citizenship, color, disability, national origin, political affiliation, race, religion, sex, sexual orientation, or status as a veteran. If Licensee has a disability or otherwise needs special accommodations, Licensee must notify Housing & Residence Life.