Issuance and Expiration of Accounts
Effective: January 1, 1997
The purpose of this procedure is to provide guidance about to whom the University of Virginia will grant accounts on general-use computer services or systems operated by UVa's Information Technology Services (ITS), including the University electronic mail systems and UNIX systems that are managed by ITS. More specialized services offered by ITS, such as the HR/Finance and Student Information Systems, or specialized research computing resources, have their own, more specific procedures regarding access. For more information about specialized services, see the ITSWeb homepage. Information concerning general-use computer services or systems are contained in the following table:
|Classification||Procedures for Accounts||Account Expiration|
|UVa Undergraduate, Graduate, Professional & Continuing Education Students||http://its.virginia.edu/accounts/studentaccounts.html||Lifetime email account.
Other resources deleted when student becomes inactive at UVa.
|Faculty & Staff||http://its.virginia.edu/accounts/facstaffaccounts.html
||All accounts deleted when employee becomes inactive in the Human Resources (HR) system.|
|Retired University Faculty & Staff||
||Account must be renewed annually.|
||Department affiliation must be renewed each year to keep account active; non-active accounts are deleted.|
|Post-docs||School or department is required to arrange for individual's information to be added to UVa database by submitting a request to firstname.lastname@example.org||
All accounts deleted when individual is no longer affiliated with department. Department is required to send email to email@example.com requesting account deletion.
Department is required to arrange for individual's information to be added to UVa database by chair/department head submitting a request to firstname.lastname@example.org
|Development/University Foundation Employees||Each department's Human Resources representative adds/deletes individual's information|
|Health System-related Affiliates or Foundation Employees||
Contact Health System
University computing resources are not to be used by unauthorized persons. Failure to maintain proper security of your account, which can be used only by you, may result in its termination.
ITS purges the accounts of University account holders as guided by the timetable listed above. It is the responsibility of each individual account holder, prior to the end of their affiliation with the University, to save any important files stored in ITS accounts. See "Tying Up Loose Ends."
Requests for exceptions to ITS's accounts issuance and expiration procedure are submitted to and reviewed by the ISPRO Access Management Office email@example.com. All appeals and other requests requiring higher-level review are directed to Director for Information Security, Policy, and Access.
If you have an immediate need for an account to be restricted or deleted, please contact firstname.lastname@example.org.
Revisions: October 2012, September 2008, May 2004, May 2002, March 2001