for new addresses
By Nancy Hurrelbrinck
Mail Services has begun implementing a new address system that
assigns box numbers to all departments on Grounds and will be
recognizable to the U.S. Postal Service, thereby speeding up delivery,
eliminating errors and saving the University money, said Mail
Services director Jack Parker.
about time!' is the response I've gotten from everyone I've talked
to," he said. "The old system was not compatible with
the federal one, so the mail had to be sorted manually, instead
of automatically." With the new box numbers, the mail will
arrive presorted by the Postal Service.
The new system, effective Jan. 1 for the hospital and by July
1 for the rest of the University, eliminates several sources of
potential errors attending the old one. "A lot of departments
have similar names or abbreviations, and the hospital was using
its own box numbers, which were conflicting with Charlottesville
box numbers," Parker said.
six-digit P.O. box numbers, to be used for both U.S. and messenger
mail, will begin with 800 at the hospital and 400 on the rest
of Grounds. The new numbers are valid now for those office and
departments that have received them.
directories have been sent to departments for corrections; once
they've been updated, final copies will be distributed in April,
only will the new system be easier to implement and train employees
to use, it will allow departments to keep the same address when
they relocate and save the University money, he said.
to improve their delivery, many individual departments were paying
$500 per year for a special service that separated their mail
and held it for pickup at the post office.