precautions with mail
In light of the recent cases of anthrax spores
sent through the U.S. mail, monitoring mail for suspicious items
has been stepped up, both in federal and U.Va. postal offices.
Everyone, however, should follow these guidelines and take precautions.
a light coating of a powdery substance is detected on a mailing:
Double-bag the letter or package in a zip-lock-type plastic bag
using latex gloves.
Wash your hands with soap and water.
Notify immediate supervisor, University
Mail Services and local police. University Mail Services will
contact postal inspectors.
Ensure that all persons who have touched the letter wash their
hands with soap and water.
Make a list all persons who have touched the letter or package,
with their contact information.
mail should be considered suspicious if:
It has restrictive markings, such as personal, has
badly typed or written addresses or misspelled words;
The postmark is from a city different from the return address,
or the return address is unfamiliar or fictitious;
It is addressed to a title only, such as vice president, or has
the wrong title with the persons name;
The postage is excessive;
The envelope is rigid, lopsided or bulky, has protruding wires,
oily stains or a strange odor.
suspicious of a mailing and unable to verify the contents with
the addressee or sender should follow these guidelines:
Do not open it;
Treat it as suspect;
Call University Mail Services, who will call postal inspectors;
Call the University Police at 911.
entered into the postal stream is constantly monitored by the
U.S. Postal Service, and mail received by University Mail Services
is also inspected for suspicious-looking markings. Any suspicious
mail is returned to the USPS. U.Va. office mail is being screened
twice before it is delivered.
law enforcement agencies are on the highest alert, and all people
are called on to immediately notify the FBI and local law
enforcement of any unusual or suspicious activity, said
Yoke San Reynolds, vice president for finance. She has already
sent the information to deans, department heads and directors.
Questions should be referred to her office at 924-0716.