No more bubble sheets
By Carole Horwitz
paycheck (or pay statement, in these days of direct deposit) ranks
at or near the top of what employees care about: that it be on
time and written for the right amount.
the Human Resources/Payroll
phase of the Integrated Systems Project nearing startup, ensuring
correct and timely pay is the teams top priority.
this month and until we go live at the end of June,
we will parallel-test the Oracle payroll system with our current
system to make sure all the numbers add up, said Barbara
Henry, the ISP functional lead for this phase of the project.
University Human Resources and ISP are coordinating efforts
to identify and correct any potential glitches before the first
little will change for teaching and general faculty salaries with
the switch to Oracle, the process by which classified and wage
employees report their time and leave will change significantly,
everyone fills out multiple forms for time and for leave (the
infamous bubble sheets and automated time sheets),
and they do it on varying time cycles, she explained. Beginning
in July, all classified salaried employees will report their time
and leave semi-monthly, on one form. All wage employees will use
the same form, and the reporting will be on a biweekly basis.
This new system will allow leave balances to be more current than
in todays system, and premium payments [such as overtime
pay] will be reflected as worked in a persons pay.
will print and distribute time/leave sheets for their employees.
For classified salaried employees, the hours per day will be pre-filled,
reflecting each persons normal workweek. The employees will
mark deviations, such as days that were taken as leave or comp
time. They will also add in any premium pay, such as overtime
or shift differential. They will sign the time sheet, have their
supervisor sign it and return it to the departmental timekeeper
to record in Oracle.
employees timesheets will be pre-filled with zeros, Henry
said. The employee will mark hours worked on specific days, sign
the time sheet, have his/her supervisor sign and return it to
the departmental timekeeper.
new system also will introduce U.Va. employees to some self-service
functions, Henry said. Right now, Oracle users register
for training using Oracle Self-Service. When we go live at the
end of June, all employees will register for Oracle and other
types of University training through the self-serve application.
In addition, they will be able to view their pay information and
employment history, as well as change their own addresses and
phone numbers online, using Oracle Self-Service.
2003, when we upgrade to the next version of the Oracle software,
employees will also have the option of entering their time and
leave online through Oracle Self-Service.
will have to get used to the new system just as we continue to
adapt to the financial applications, Henry said. But
our pay will be unaffected, and time and leave will no longer
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or call 924-1627.