HR to implement payroll in Oracle Sept. 26

By Carole Horwitz

The University will begin switching over from the Human Resources department’s
current systems to the Oracle Integrated System Sept. 26, to be up and running Oct. 3. Whether or not that will affect you in some small or large way depends on who you are.

New users of the Oracle Human Resources and Payroll system will feel the greatest impact since it affects how they do their work.

Faculty will feel the least impact, seeing only slight changes in their earnings statements: the use of an employee number instead of Social Security number, deletion of bank account numbers printed on the statement, and more detail contained in payroll, leave and benefits abbreviations.

Classified and wage employees, including research assistants, student workers, and UVA Temps, will get a new earnings statement. They also will report their time and leave semi-monthly — on one form. All wage employees will use the same form, reporting on a biweekly basis. “Departmental timekeepers” will distribute the time-and-leave sheets for both classified salaried and wage employees to complete.

Also new for classified salaried employees: for the first time, they will be able to see their leave elements as hours and amount paid on their earnings statements, along with current leave balances.

All employees will notice that their pay will be drawn from a different bank: Bank of America, rather than Wachovia.

For an advance peek at the new time and leave sheet and earnings statement, visit the Web site http://www.hrs.virginia.edu/payroll/.