Payslips now only a click away
More self-service features for employees to access info coming soon
University employees no longer have to wait for paper copies of their earnings statements to arrive in their home mailboxes. Now, they can go online and immediately view or print their monthly, biweekly or semi-monthly payslips.
The benefits of online payslips — the first component implemented in the U.Va. Integrated System’s Employee Self-Service Web application — include secure, convenient, immediate and unlimited access to payroll data from anywhere that has Internet access.
“We are joining our colleagues across the state in providing online payslips,” said Yoke San Reynolds, vice president for finance. In fact, U.Va. is the last public university in Virginia to go this route, said Tom Gausvik, chief human resource officer.
A great deal of planning has gone into this undertaking, Reynolds said. So far, the reaction from employees has been “generally positive,” she said, “ranging from ‘I love it!’ to ‘It’s easier than I expected.’” She attributes the positive responses to extensive communication with employees, which began last October, and numerous training sessions, one of which will be held March 31 in Newcomb Hall Commonwealth Room from 8 a.m. to noon.
“We have carefully considered the employees who do not have computers at work,” Reynolds said. Workstations now have been installed at central locations on Grounds, and employees have been trained on how to access information from computers at these sites. Employees also can access their payslips from the Human Resources Payroll lobby at 914 Emmet Street.
In December, employees received a letter from Human Resources informing them of the change from paper to online payslips. In a separate letter, they also received user IDs and initial passwords — information needed to access the online payslips at http://www.web.virginia.edu/dotweb/payslip/paysliphome.htm.
Employees who encounter problems accessing their payslips should call the Integrated System Customer Support Center at 243-7550. Online tutorials also are available at the above Web site.
Online payslips are the first offering of the Employee Self-Service Web application but not the last, according to Barbara Henry, human resources applications director.
“University Human Resources and Integrated System Deployment & Support, in consultation with University Audit, are working to offer U.Va. employees as many self-service options as possible,” Henry said. “The next new feature will give employees the opportunity to view their own W2 online. This will be particularly helpful for those who misplace the W2 that came in the mail and need a replacement. They will be able to log into Employee Self-Service and print out a new copy.”
Within the next several months, employees will be able to view their employment information and history through Employee Self-Service. Henry anticipates that, not long after that, employees will be able to update their own personal information, such as address, phone number and tax withholding preferences (W4 forms). Eventually, we hope to
conduct the annual benefits open enrollment through Employee Self-Service, which is the direction most universities and other employers are moving to across the country, Gausvik said.